Site Supervisor

About the Role

Havelock One Interiors is seeking a Site Supervisor to oversee and execute on-site fit-out activities in Saudi Arabia. This full-time role involves ensuring that all works are delivered safely, on time, within budget, and in full compliance with approved drawings, specifications, and quality standards. The Site Supervisor will coordinate effectively with subcontractors, suppliers, and project stakeholders to ensure seamless project execution and successful handover.

Key Responsibilities

• Supervise day-to-day site activities, ensuring work aligns with approved drawings and specifications.
• Conduct daily site surveys and mark interior finishes.
• Plan, organize, and delegate tasks to foremen, chargehands, and subcontractors.
• Monitor work progress against the project schedule and implement corrective actions as needed.
• Prepare detailed work programs and project schedules using MS Project.
• Maintain accurate daily site reports, including progress updates and photographic records.
• Report progress, risks, and issues regularly to the Project Manager.
• Track productivity and ensure efficient use of resources.
• Coordinate with all trades, including civil, joinery, MEP, and finishing works.
• Liaise with subcontractors, suppliers, consultants, mall management, landlords, and clients.
• Attend site meetings and ensure timely follow-up and closure of action points.
• Coordinate with factory teams for production and delivery of joinery items.
• Ensure all works comply with approved drawings, materials, and method statements.
• Coordinate inspections and approvals (WIRs, MIRs, etc.) with QA/QC teams and consultants.
• Identify defects, raise snag lists, and ensure timely closure of all snags.
• Monitor and close NCRs in coordination with relevant teams.
• Ensure compliance with all HSE policies, procedures, and local regulations.
• Conduct toolbox talks and enforce safe working practices on site.
• Ensure proper use of PPE and maintain a safe working environment.
• Report and escalate any incidents, accidents, or unsafe conditions immediately.
• Monitor material delivery, storage, and usage on-site, ensuring alignment with approved submittals.
• Minimize wastage and prevent damage to materials.
• Coordinate logistics and site access requirements.
• Obtain all required work permits prior to execution.
• Coordinate with authorities, mall management, and consultants for approvals and inspections.
• Verify subcontractor work quantities and progress (as-built).
• Support cost control by minimizing rework and delays.
• Review timesheets and workforce allocation.
• Maintain proper documentation, including drawings, RFIs, approvals, and site instructions.
• Ensure all project records are updated and accessible.
• Prepare and manage snag lists, ensuring full close-out prior to handover.
• Support testing & commissioning activities where applicable.
• Submit Operation & Maintenance (O&M) manuals.
• Prepare project completion and close-out reports.
• Assist in final inspections and formal handover to the client.
• Identify potential risks and proactively escalate issues to the Project Manager.
• Implement mitigation actions to avoid delays or cost overruns.

Qualifications and Experience

• A minimum of 5-10 years of experience in site supervision, preferably within fit-out projects.
• Proven ability to manage and coordinate on-site activities effectively.
• Strong understanding of construction drawings, specifications, and quality standards.
• Experience with project scheduling tools such as MS Project.
• Knowledge of HSE policies, procedures, and local regulations.

Skills and Competencies

• Strong organizational and planning skills.
• Effective communication and stakeholder management abilities.
• Problem-solving skills and ability to take corrective action.
• Attention to detail for quality assurance and control.
• Proficiency in documentation and record-keeping.

Work Environment

This is a full-time position based in Saudi Arabia, requiring active presence and supervision on project sites. The role involves coordination with various internal and external teams, ensuring a collaborative approach to project delivery.