Cluster Purchasing Coordinator

About the Role

IHG Hotels & Resorts is seeking a Cluster Purchasing Coordinator for a full-time position in Al Khobar, Eastern region. This role involves coordinating and supporting all purchasing activities across the cluster hotels, ensuring the timely procurement of goods, materials, equipment, and services. The coordinator will operate in accordance with IHG standards, hotel policies, approved budgets, and operational requirements, focusing on maintaining supplier relationships and achieving cost savings without compromising quality.

Key Responsibilities

• Coordinate daily purchasing activities across all cluster properties, including reviewing purchase requisitions and processing purchase orders.
• Obtain quotations from approved suppliers, prepare price comparisons, and ensure timely delivery of goods and services.
• Maintain and update the approved supplier database, source potential suppliers, and monitor supplier performance.
• Consolidate purchasing requirements across cluster properties to maximize efficiency and identify opportunities for bulk purchasing and cost optimization.
• Ensure all purchases comply with approved departmental budgets and authorization limits, preparing comparative statements to support decisions.
• Maintain accurate records of purchase requisitions, quotations, purchase orders, and supplier agreements, preparing purchasing reports as required.
• Ensure purchasing activities comply with IHG policies, hotel procedures, and applicable local regulations, including food safety and quality requirements.
• Coordinate with the Finance Department regarding purchasing documentation and invoice discrepancies, and resolve discrepancies with Receiving and Accounts Payable.

Qualifications and Requirements

• 2-5 years of experience in a purchasing or procurement role.
• Demonstrated ability to manage supplier relationships and negotiate competitive pricing.
• Experience in monitoring purchase orders and ensuring efficient procurement processes.
• Familiarity with cost control principles and budget compliance.
• Ability to maintain accurate documentation and prepare reports.
• Understanding of compliance with company policies and local regulations.

General Responsibilities and Work Environment

The Cluster Purchasing Coordinator will operate within a dynamic hotel environment, requiring effective working relationships with colleagues and suppliers. The role involves demonstrating the IHG True Hospitality service culture and complying with hotel policies, procedures, and the code of conduct. Participation in departmental meetings and required training is expected. The coordinator will perform duties as assigned by the Cluster Purchasing Manager or Director of Finance.