مساعد إداري

About the Role:
The Executive Support role is pivotal in ensuring the seamless operation of executive-level functions. This position provides comprehensive administrative, organizational, and strategic support to the executive leadership, facilitating the smooth execution of high-level initiatives and engagements while maintaining the utmost confidentiality and professionalism.

Key Responsibilities:

• Coordinate and manage executive schedules, meetings, and engagements, ensuring optimal time management and prioritization of commitments.
• Draft, review, and edit high-quality correspondence, reports, speeches, and presentations in both Arabic and English.
• Prepare detailed agendas, manage meeting logistics, and ensure the timely distribution of pre- and post-meeting documentation.
• Attend executive meetings, document critical discussion points, decisions, and action items, and follow up with relevant stakeholders to ensure timely execution.
• Serve as the primary point of contact between executive leadership and internal departments or external partners, fostering effective communication and alignment.
• Maintain and manage confidential records, documentation, and filing systems in accordance with organizational standards.
• Track delegated tasks and projects assigned by executive leadership, providing progress updates and ensuring adherence to timelines.
• Conduct background research and data analysis to support strategic decision-making and special initiatives.
• Coordinate with external stakeholders including government entities, regulatory agencies, and business partners for official correspondence and appointments.
• Uphold a high degree of discretion, professionalism, and confidentiality in all aspects of executive support.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Management, or a related field.
• A minimum of 35 years of progressive experience in a high-level executive or administrative support role.
• Exceptional written and verbal communication skills in both Arabic and English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Strong interpersonal skills, with the ability to interact professionally with senior executives, clients, and stakeholders.
• Highly organized with a proactive approach to managing complex schedules and multiple priorities.

Preferred Competencies:

• Experience working in executive offices or high-level governmental or corporate environments.
• Familiarity with project and task management tools (*, Asana, Trello, or MS Project).
• Capability to work under pressure while maintaining attention to detail.
• Demonstrated initiative, critical thinking, and problem-solving abilities.

Join Al Watania Information Systems as an SAP Administrator Assistant!
We are seeking a proactive and eager individual to support our administrative and operational teams in managing SAP systems effectively. This role is perfect for someone who is looking to learn and grow in the SAP domain while contributing to our clients' success.

Key Responsibilities:

• Assist in the administration and maintenance of SAP systems, ensuring smooth operations
• Support user account management, including creating, modifying, and deactivating user access in SAP
• Help monitor system performance and assist in troubleshooting any technical issues
• Assist in data entry, reporting, and documentation related to SAP administration
• Provide technical support and training to end-users as needed
• Collaborate with the SAP administration team on system upgrades and enhancements
• Stay updated on SAP best practices and relevant technical developments

Requirements:

• Bachelor's degree in Information Technology, Computer Science, Business Administration, or a related field
• Basic understanding of SAP systems and functionalities is preferred
• Prior experience in IT support or administrative roles is a plus but not mandatory
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Ability to work collaboratively in a team-oriented environment
• Eagerness to learn and develop skills in SAP administration

Join ******* as an Administrative Assistant II!
At *******, we are redefining customer engagement through innovative Arabic conversational AI. As a key player in our operations, you will thrive in a fast-paced environment, assisting high-performance teams and ensuring effective organization.

Role Overview:
In this essential role, you'll collaborate closely with team leads and the founding team to manage scheduling, documentation, and communication needs.

Key Responsibilities:

• Operational Support:
  • Handle core administrative tasks: email follow-ups, scheduling, document organization, and data entry.
  • Manage inbound/outbound calls and assist with general inquiries.
  • Coordinate across departments to ensure alignment.
• Project Coordination:
  • Track internal projects, ensuring timelines and deliverables are met.
  • Assist in managing sprints and cross-functional dependencies.
  • Prepare and maintain status reports and meeting notes.
• Documentation & Internal Processes:
  • Organize and maintain digital files and knowledge bases.
  • Assist in preparing reports and internal communications.

Required Qualifications:

• 2+ years in an administrative, operations, or coordinator role.
• Ability to manage multiple priorities in a fast-paced setting.

You’re a Great Fit If You:

• Are extremely organized and proactive.
• Communicate clearly in English.
• Excel at prioritizing tasks.
• Are comfortable using collaboration tools like Slack and Google Workspace.

What We Offer:

• Impactful role in a high-growth AI company.
• Room to grow and evolve your responsibilities.
• Collaborate with a talented team of AI experts.