Administrative Assistant

• Maintain the receptionist area and ensure its functionality.
• Manage office supplies and inventory.
• Oversee the management and distribution of shipments.
• Handle maintenance of office equipment.
• Prepare presentations and reports for the Vice President.
• Manage employer branding and value propositions.

• Proficient in MS Excel (pivot tables & VLOOKUP mandatory).
• Experience with social media tools.
• Minimum of two years in an administrative role.
• Strong administrative and English communication skills.

Administrative Affairs Responsibilities

·        Tracking in government and private sector departments for all matters related to the company and its employees

·        Coordinating with other departments of the company in all its affairs before government agencies and the private sector

·        Authenticating all letters and decisions through the Chamber of Commerce

·        Following up invoices and issuing and deleting services with service companies (electricity - internet - telephones - mobile phones - water - Tam - insurance - gasoline cards - Saudi postal services, etc.)

·        Implementing all government platform services (Commerce - Baladi - Fasah - Environment - Industry - Transport - Water - Zakat - Sabr - Ijar - Najiz - Traffic, etc.)

·        Obtaining offers from private sector companies (real estate - supplies - cars, etc.)

·        Providing the company's internal supply needs

·        Following up on maintenance in the company's facilities and properties (work premises - vehicles - company housing, etc.)

·        Issuing commercial visit visas with the Ministry of Foreign Affairs

·        Creating administrative letters for government or private sectors or internal departments and archiving them

·        Following up on the company contracts, organizing them, reviewing, and archiving them (leases - agreements, etc.)

·        Requirements for Human Resources Management and Administrative Affairs (supporting the team when needed)

Requirements for the Administrative Affairs Officer

·        University degree

·        12 years of experience

·        English language

·        Familiarity with Office programs (Word and Excel)

Incentives and Benefits

·        Attractive salaries

·        Annual leave

·        Medical insurance