Administrative Assistant📣 Job Ad

Join Our Team as an Administrative Secretary!

At CLEAR Engineering Consultants, we specialize in high-rise building design and engineering solutions. We are widely recognized for delivering innovative and sustainable engineering services for iconic skyscrapers. We are seeking a highly organized and detail-oriented Administrative Secretary to support our growing team.

Job Summary:
The Administrative Secretary will provide essential support to the General Manager, ensuring smooth daily operations and contributing to overall office efficiency. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to manage multiple tasks effectively.

Key Responsibilities:

• Assist the General Manager in managing their schedule, appointments, and meetings.
• Handle incoming and outgoing communications on behalf of the General Manager.
• Organize and maintain documents, files, and reports efficiently.
• Arrange and schedule meetings, prepare agendas, take meeting minutes, and follow up on action items.
• Coordinate travel and accommodation arrangements for the General Manager.
• Prepare and proofread reports, presentations, and correspondence.
• Assist in coordinating and tracking various projects managed by the General Manager.
• Ensure an organized office environment and maintain adequate stock of supplies.
• Maintain confidentiality regarding sensitive company information.
• Act as a point of contact between the General Manager and internal or external stakeholders.

Qualifications:

• Bachelor's in Business Administration (BBA) or Diploma in Administrative Secretary.
• 3 years of experience as an Executive Assistant or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• High school diploma or equivalent; additional qualifications as an Executive Assistant are a plus.

Personal Attributes:

• Strong interpersonal skills with a friendly demeanor.
• Detail-oriented with problem-solving abilities.
• Ability to work independently and in a team environment.
• Adaptability to thrive in a fast-paced environment.

Join us in driving success in the engineering and design industry!

Join ******* as an Administrative Assistant II!
At *******, we are redefining customer engagement through innovative Arabic conversational AI. As a key player in our operations, you will thrive in a fast-paced environment, assisting high-performance teams and ensuring effective organization.

Role Overview:
In this essential role, you'll collaborate closely with team leads and the founding team to manage scheduling, documentation, and communication needs.

Key Responsibilities:

• Operational Support:
  • Handle core administrative tasks: email follow-ups, scheduling, document organization, and data entry.
  • Manage inbound/outbound calls and assist with general inquiries.
  • Coordinate across departments to ensure alignment.
• Project Coordination:
  • Track internal projects, ensuring timelines and deliverables are met.
  • Assist in managing sprints and cross-functional dependencies.
  • Prepare and maintain status reports and meeting notes.
• Documentation & Internal Processes:
  • Organize and maintain digital files and knowledge bases.
  • Assist in preparing reports and internal communications.

Required Qualifications:

• 2+ years in an administrative, operations, or coordinator role.
• Ability to manage multiple priorities in a fast-paced setting.

You’re a Great Fit If You:

• Are extremely organized and proactive.
• Communicate clearly in English.
• Excel at prioritizing tasks.
• Are comfortable using collaboration tools like Slack and Google Workspace.

What We Offer:

• Impactful role in a high-growth AI company.
• Room to grow and evolve your responsibilities.
• Collaborate with a talented team of AI experts.

An administrative assistant is required to work in an electronic application, possessing high organizational skills and the ability to communicate effectively with all managerial levels. It is preferred to be a recent graduate, able to manage a team, and experience is not required. Main tasks: • Organizing and managing appointments, meetings, and agendas, and attending remote meetings • Preparing and coordinating reports • Following up on administrative transactions and documenting files • Coordinating with various entities and companies to facilitate workflow • Managing phone calls and emails with clients • Organizing and systematically storing documents and files •