Administration Staff (Saudi National)

About SYSTRA

SYSTRA is a global engineering and consultancy group specializing in public transport and sustainable mobility. With over 10,300 employees, SYSTRA designs safe and sustainable transport solutions to connect communities and facilitate access to employment, education, and leisure worldwide. For 65 years, SYSTRA has supported cities and regions in developing, improving, and modernizing infrastructure and transport systems across the project lifecycle, from design to deployment and maintenance. The company operates in over 80 countries, with 74% of its turnover generated internationally, and supports clients in their digital, ecological, and energy transitions.

The Role of Contract Administrator

SYSTRA is seeking a Contract Administrator (Saudi National) to join the PMCM team in Riyadh. This full-time position requires 5-10 years of experience. The Contract Administrator will ensure that all contractual requirements, notices, correspondence, submissions, approvals, variations, claims, and commercial obligations are properly managed, recorded, and tracked in accordance with the contract and project procedures. The role involves close collaboration with Commercial, Cost, Contracts, Planning, Engineering, Construction, Procurement, Project Controls, and Project Management teams, as well as Contractors, Consultants, and Client representatives.

Key Responsibilities

• Support the administration of project contracts in accordance with contractual requirements.
• Maintain accurate and up-to-date contract registers and records.
• Monitor contractual obligations, deliverables, notices, and submission requirements.
• Prepare, issue, and track contractual correspondence and notices.
• Maintain records of all contractual communications with the Client, Contractors, and Consultants.
• Monitor contractual deadlines and ensure timely submissions.
• Support the preparation and administration of Variations / Change Orders and maintain relevant registers.
• Support the preparation, review, and submission of claims.
• Track Extension of Time (EOT) submissions and related contractual correspondence.
• Monitor Contractor and Subcontractor compliance with contractual requirements.
• Coordinate with the Cost and Commercial teams regarding financial and contractual impacts.
• Review contractual documentation and identify potential risks and obligations.
• Support management of contractual deliverables, approvals, and responses.
• Assist in the preparation of contractual reports and dashboards.
• Maintain an organized and auditable contract administration system.
• Support commercial meetings and prepare minutes and action trackers.
• Escalate overdue approvals, responses, and contractual actions to the relevant management.
• Ensure all contract records are properly maintained for future reference and potential claims.

Required Qualifications and Skills

• A good understanding of construction contracts and contract administration principles.
• Experience with variations, claims, EOTs, notices, correspondence, and contractual records.
• Familiarity with FIDIC or other major construction contract forms is preferred.
• A good understanding of commercial and project control processes.
• Strong document management and reporting skills.
• Excellent communication, coordination, organization, and analytical skills.