Administrative Executive

About the Role

Al Futtaim Group is seeking an Administrative Executive to provide structured administrative, coordination, and support functions. This full-time position is based in Riyadh, KSA, and is crucial for supporting RSD facilities and project activities. The role involves maintaining accurate records, assisting with procurement, and monitoring contracts and statutory renewals, requiring close collaboration with various internal and external teams.

Role Context and Impact

The Administrative Executive plays a key role in ensuring effective follow-up for store openings, closures, and handovers. This position works closely with the Country RSD Manager, Facilities Supervisors, Project teams, Store Operations, Procurement, Finance, vendors, service providers, and mall management. Success in this role depends on a high level of attention to detail, confidentiality, effective time management, and the ability to manage multiple priorities efficiently.

Key Duties

• Maintain the annual Planned Preventive Maintenance (PPM) schedule in alignment with approved facilities contracts and monitor completion status.
• Manage reactive maintenance (RM) and job-order trackers based on store requirements and priorities.
• Coordinate work permits and access with stores, malls, and service providers.
• Collect completion reports and confirmations before processing service completion and payment documentation.

Core Responsibilities

• Maintain up-to-date trackers for job orders, cost proposals, and attendance records.
• Organize electronic filing and document-control systems for quotations, approvals, purchase orders (POs), invoices, reports, permits, contracts, and correspondence.
• Follow up with Facilities Supervisors, stores, and vendors to ensure the closure of outstanding documentation.
• Ensure data accuracy, version control, confidentiality, and efficient retrieval of records.

Qualifications and Experience

• 0-1 year of relevant experience.
• Demonstrated ability to manage multiple priorities and maintain confidentiality.
• Strong organizational skills and attention to detail.

Application Process

We invite qualified candidates to apply for this Administrative Executive position with Al Futtaim Group in Riyadh. Salary details will be disclosed during the interview process.