Event and VIP Hospitality Coordinator

We are looking for a professional and well-organized temporary coordinator to manage a two-day business visit in ******* role will involve coordinating transportation, hotel arrangements, meetings, business meals, and an agreement-signing ceremony, while ensuring that the full visit schedule is executed smoothly and professionally.Key Responsibilities:

• Communicate with the guest or the guest’s representative before and during the visit.
• Monitor arrival and departure times and coordinate with the assigned driver.
• Welcome and assist the guest at the airport, hotel, or meeting venue as required.
• Coordinate with the hotel, restaurants, drivers, meeting venue, and other service providers.
• Manage the visit itinerary and ensure that all activities run according to schedule.
• Prepare and inspect the meeting room and agreement-signing setup.
• Ensure that printed agreements, pens, nameplates, company logos, and presentation materials are ready.
• Welcome meeting attendees and assist with seating arrangements.
• Coordinate with the photographer during the signing ceremony.
• Accompany the guest during transportation or scheduled activities when required.
• Handle schedule changes, special requests, and unexpected situations professionally.
• Provide regular updates to the company representative throughout the visit.
• Ensure a smooth, professional, and comfortable experience from arrival until departure.

Requirements:

• Fluent English communication skills.
• Professional appearance and excellent interpersonal skills.
• Strong organizational and time-management abilities.
• Previous experience in hospitality, customer service, event coordination, executive assistance, public relations, or guest management.
• Ability to solve problems quickly and work calmly under pressure.
• High level of punctuality, responsibility, and attention to detail.
• Must be available and reachable throughout the assignment.
• Previous experience coordinating business visits or corporate guests is preferred.

Working Hours:Flexible working hours based on the visit itinerary. The assignment may include morning and evening hours.