HR and Administration Manager

About the Role

Intaj Logistics Solutions is seeking an HR and Administration Manager to lead the Human Resources, Government Relations, Administration, and Non-Commercial Purchasing functions. This full-time position is based in Riyadh, Saudi Arabia. The role focuses on establishing an efficient, compliant shared services operation that supports business activities across the Kingdom.

The HR and Administration Manager will ensure that all processes, from payroll to purchase orders, are accurate, well-documented, and audit-ready, aligning with high standards of governance and internal control. This role also involves developing a team that provides swift and reliable support to the business.

Key Responsibilities

• Lead the shared services team across HR, Government Relations, Administration, and Purchasing, defining clear KPIs and SLAs for each function.
• Collaborate with executive management to align shared-services objectives with business goals and budget targets.
• Prepare monthly reports for executive management on performance, cost, compliance status, and improvement opportunities.
• Oversee the complete employee lifecycle, including recruitment, onboarding, contracts, performance management, and exit procedures, in compliance with Saudi Labor Law.
• Ensure accurate and timely payroll processing via the Wage Protection System (Mudad), including correct calculation of end-of-service benefits, leave, and overtime.
• Manage GOSI registration and contributions, and mandatory employee medical insurance.
• Monitor Nitaqat status and Saudization compliance, including localized professions, and lead workforce planning to maintain the company's compliant band.
• Maintain and update internal work regulations, HR policies, delegation of authority, and disciplinary procedures.
• Coordinate training and development programs, including those supported by the Human Resources Development Fund (HRDF) where applicable.
• Manage company and employee transactions on platforms such as Qiwa, Muqeem, and Absher Business.
• Track and renew commercial registrations, municipal licenses, Civil Defense certificates, Chamber of Commerce membership, and other regulatory licenses.
• Maintain a central compliance calendar to prevent lapses in permits, licenses, or iqamas.
• Manage offices, staff accommodation, company vehicles, leases, utilities, security, and cleaning services across company sites.
• Oversee fixed-asset custody records, document control, and records retention.
• Manage travel, visas, and business-support services for employees and visitors.
• Conduct purchasing for non-commercial goods and services (*, office supplies, IT equipment, maintenance, consultancy) in accordance with approved procurement policies and delegation-of-authority matrix.
• Enforce competitive quotations, vendor registration and evaluation, and segregation of duties in purchasing.
• Ensure supplier invoices comply with ZATCA e-invoicing (Fatoora) and VAT requirements before payment processing.
• Identify and escalate conflicts of interest and related-party transactions for approval in line with the Companies Law and CMA Corporate Governance Regulations.
• Negotiate service contracts and monitor vendor performance against agreed SLAs.
• Design and maintain internal controls across all shared-services processes and support internal and external audits.
• Ensure employee and vendor data handling complies with the Personal Data Protection Law (PDPL).
• Drive automation and system adoption (HRMS, ERP, procurement workflows) to enhance efficiency and traceability.

Qualifications and Requirements

• 5-10 years of relevant experience.