Office Operations Coordinator

About MANE

MANE is a fifth-generation family-owned company, globally recognized for its work in fragrance. Established in 1871, the company focuses on crafting scents. In the Middle East, MANE combines its expertise with regional traditions to create olfactory experiences. The company values artistry, sustainability, and diversity.

The Role of Office Operations Coordinator

MANE is seeking an Office Operations Coordinator to join its team in Riyadh, Saudi Arabia. This full-time role involves supporting the daily operations of the Saudi office and providing executive and administrative assistance across various business activities. The coordinator will serve as the primary point of contact for the office, contributing to a professional environment and facilitating collaboration with the Dubai team.

Reporting Structure and Responsibilities

The Office Operations Coordinator reports directly to the General Manager, Saudi Arabia, and indirectly to the Operations Manager in Dubai. The role requires strong organizational skills, discretion, and a proactive approach to maintain efficient administrative processes and support business operations. Key responsibilities include:

• Coordinating administrative activities, office logistics, and workplace requirements to ensure smooth daily office operations.
• Acting as the first point of contact for the office, creating a professional and welcoming environment for employees, clients, and visitors.
• Managing administrative processes such as travel arrangements, meeting coordination, documentation, correspondence, and general office needs.
• Supporting employee onboarding and offboarding activities in collaboration with the Dubai HR team.
• Handling confidential information, administrative records, vendor coordination, and expense-related activities with professionalism.
• Providing administrative support to the Sales Administration team and related commercial activities as needed.
• Collaborating with the Dubai team to ensure alignment with administrative processes, company practices, and reporting requirements.

Required Experience

Candidates should possess 5-10 years of relevant experience for this role.

Benefits and Career Growth

MANE offers stability within the fragrance industry, supported by family-owned values focused on trust and growth. The company provides opportunities for long-term career growth in an environment that values development, creativity, and work-life balance. The role is part of a results-driven team with competitive compensation and benefits aligned to market standards.