Office Coordinator

About Hatch

Hatch is a company with over 70 years of business and technical expertise in mining, energy, and infrastructure. With 10,000 colleagues across 150 countries, the company focuses on delivering practical, safe, innovative, and sustainable solutions globally and locally.

Role Overview

Hatch is seeking an Office Coordinator to join the Shared Services group in Al Jubail, Eastern Province. This full-time role involves serving as the primary office support and coordination resource for the Jubail office, ensuring efficient day-to-day administration and operational support. The Shared Services group supports business goals through strong technical capabilities in areas such as Finance, Marketing, Communications, Human Resources, Commercial, Legal, and Facilities.

Key Responsibilities

• Act as the first point of contact for employees, visitors, guests, vendors, and service providers entering the office.
• Manage reception activities, visitor registration, and general front-office administration.
• Issue, track, and administer office access cards, keys, and related access-control records.
• Coordinate office access requests, parking, office allocation, and onboarding requirements for new personnel.
• Maintain adequate levels of office supplies, stationery, pantry items, and other workplace consumables.
• Coordinate the procurement and replenishment of approved office supplies, consumables, and operational requirements.
• Support employees with routine purchasing requests and coordination of goods and services required for office operations.
• Liaise with the landlord, building management, and service providers regarding maintenance concerns, access matters, utility issues, and other operational requirements.
• Monitor office facilities and proactively identify issues affecting workplace functionality, employee productivity, health and safety, or general office operations.
• Escalate maintenance, operational, landlord, utility, security, or workplace issues to the appropriate Hatch and Maaden representatives in a timely manner.
• Coordinate routine vendor visits, maintenance activities, deliveries, and service appointments.
• Maintain records relating to office operations, vendor services, access cards, office inventory, and workplace support activities.
• Assist with administrative reporting, invoice support, and other office management activities.
• Support the implementation of office procedures and good housekeeping practices to ensure a safe, professional, and productive working environment.

Qualifications and Experience

• 0-1 year of experience in a relevant field.

Work Environment and Benefits

Hatch offers a flexible work environment and opportunities for long-term career development. The company is committed to fostering a diverse workforce and is an Equal Opportunity Employer, considering applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. Accommodation requirements will be met in accordance with applicable local legislation.