Planner / Scheduler

About the Role

Initial Facilities Management is seeking a Planner / Scheduler to join their team in Riyadh, Saudi Arabia. This full-time role is essential for ensuring the efficient execution of maintenance activities, optimal resource utilization, and adherence to service level agreements (SLAs) and operational timelines.

Role Purpose

The Planner / Scheduler is responsible for the comprehensive planning, scheduling, coordination, and monitoring of both preventive and corrective maintenance activities. This involves ensuring that all work orders are processed efficiently, resources are effectively managed, and maintenance tasks are completed within specified operational and SLA parameters.

Key Responsibilities

• Plan and schedule Preventive Maintenance (PPM) and Corrective Maintenance (CM) work orders.
• Review work orders to confirm the availability of necessary information, including priority, location, asset details, job plans, labor, materials, tools, permits, and access requirements, prior to scheduling.
• Prepare daily, weekly, and monthly maintenance schedules based on operational priorities, SLA requirements, resource availability, and asset criticality.
• Coordinate with supervisors, technicians, engineering teams, vendors, and other stakeholders to ensure timely execution of scheduled work.
• Update and maintain Scheduled Start and Scheduled Finish Dates within the CMMS/Maximo system.
• Monitor work order progress and follow up on overdue, pending, on-hold, and SLA-critical work orders.
• Identify and coordinate corrective actions for scheduling conflicts, resource shortages, access restrictions, and material delays.
• Ensure PPM activities are generated and scheduled according to approved maintenance frequencies and plans.
• Review PPM plans, job plans, frequencies, sequences, and next-due dates to ensure accurate maintenance scheduling.
• Monitor work order backlog and develop recovery plans for aging or overdue work orders.
• Coordinate work order cancellation, hold, reassignment, or rescheduling as operational conditions require.
• Ensure newly registered assets are included in the appropriate preventive maintenance program and support the identification of operating assets not associated with active PPMs.
• Coordinate with the Inventory/Procurement team to confirm availability of required spare parts and materials before planned execution.
• Track vendor and subcontractor activities for outsourced maintenance work.
• Ensure completed work orders contain appropriate completion details and required documentation before closure.
• Prepare planning and scheduling reports, including SLA compliance, backlog aging, PM compliance, manpower utilization, and work order status.
• Analyze schedule performance to identify opportunities for improving maintenance productivity and resource utilization.
• Support maintenance meetings by providing schedules, backlog status, pending issues, and performance reports.
• Maintain accurate records and ensure all planning and scheduling activities are properly reflected in Maximo/CMMS.

Work Type and Location

This is a full-time position based in Riyadh, Saudi Arabia.