Document Controller Saudi National

About the Role

Parsons Corporation is seeking an experienced and detail-oriented Document Controller (Saudi National) to join our team in Riyadh, Saudi Arabia. This full-time role involves managing all aspects of document control and project documentation, ensuring proper distribution, tracking, and retrieval of project documents throughout all project phases using Electronic Document Management Systems (EDMS) such as Autodesk Construction Cloud (ACC).

Key Responsibilities

• Manage document control processes from project initiation to close-out, ensuring all project documents are properly received, registered, tracked, updated, and archived according to project procedures and client requirements.
• Scan and electronically distribute documents as PDF digital copies to designated recipients, ensuring accurate indexing and metadata, and upload them to the client Contract Management System and Autodesk Construction Cloud (ACC) as required.
• Maintain a hard-copy reference library for all project documentation to ensure quick retrieval of information and alignment between hard-copy and electronic records.
• Utilize Autodesk Construction Cloud (ACC) and other approved EDMS platforms to control and update the status of contract documents, including workflows, revisions, approvals, and transmittals.
• Prepare, register, and track documents such as correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and NCRs within ACC or other EDMS, ensuring correct coding and referencing.
• Track and update the status of submittals, safety reports, RFCs, minutes of meetings, progress photographs, contract issues, and drawings, ensuring current approved versions are clearly identifiable and accessible to authorized project stakeholders.
• Produce regular reports on outstanding actions and responses on correspondence, submittals, and other controlled documents through ACC and other EDMS, providing timely information to project management and the client.
• Support project teams in the effective use of EDMS platforms (including ACC) by assisting with user setup, folder structures, permissions, workflows, document numbering, and troubleshooting of document control issues.
• Ensure document control practices comply with Parsons’ procedures, client requirements, contractual obligations, and applicable quality management standards throughout the project lifecycle.
• Coordinate with internal project teams, external consultants, contractors, and client representatives to manage document flows, resolve document discrepancies, and maintain data integrity across all systems.
• Contribute to audits and quality reviews by providing accurate document registers, logs, histories, and evidence of approvals, ensuring records are complete and traceable for all project stages.

Required Qualifications and Experience

• Diploma or specialized training in document management systems or similar software.
• Minimum of 8 years of experience in document control, with at least 4 years using EDMS on large-scale projects.
• Proven expert-level experience in Aconex & Autodesk Construction Cloud (ACC), including set-up and administration of projects, configuration of folders and permissions, management of submittals and RFIs, and control of design and construction documentation.
• Extensive experience in document control throughout the project lifecycle, from initiation to close-out, using integrated project services functions.
• Proficient computer skills with experience in managing electronic documentation systems and data management applications.
• Preferably at least 3 years of experience working in the Gulf region.

Skills and Attributes

• Ability to manage concurrent projects and handle large volumes of documentation in a structured and organized manner.
• Experience in producing detailed reports and tracking documents to ensure compliance and timely responses to project deadlines.
• Strong organizational skills and the ability to prioritize tasks effectively in a fast-paced project environment.
• Ability to work under pressure while maintaining high standards of accuracy and attention to detail.
• Problem-solving skills to address and resolve document management issues promptly, including issues related to EDMS and ACC workflows.
• Experience with project management software and document management systems for seamless project documentation integration, including cloud-based platforms such as Autodesk Construction Cloud (ACC).