Document Controller

About AECOM

AECOM is a global infrastructure consulting firm focused on delivering a better world through various projects. The company works with clients to address complex challenges and build lasting legacies for future generations, contributing to community development through improved infrastructure.

The Role of Document Controller

AECOM is seeking a Document Controller for a full-time position in Riyadh. This role involves managing and maintaining project documentation, ensuring accuracy, proper distribution, and compliance with company and project requirements. The Document Controller will be responsible for overseeing document workflows and supporting project teams.

Key Responsibilities

• Manage and maintain accurate records and data using Excel and Aconex platforms.
• Prepare, organize, and track documents, reports, and project-related information.
• Ensure proper document control and timely distribution of project correspondence.
• Maintain accurate Excel trackers, databases, and reports.
• Coordinate with internal teams and project stakeholders to ensure smooth document flow.
• Monitor document status, submissions, approvals, and revisions through Aconex.
• Prepare regular reports and updates for management.
• Ensure all documentation is maintained in line with company and project requirements.
• Administer the company's quality assurance program procedures to maintain compliance and documentation integrity.
• Manage document production, including reproduction of drawings and technical materials for production teams and organizational staff.

Required Qualifications and Experience

• Minimum of 8 years of professional experience in document control, records management, or a related field.
• Advanced proficiency with the Aconex platform, including document management, tracking, and distribution workflows.
• Expert-level competency in Microsoft Excel, including advanced formulas, data management, database administration, and reporting capabilities.
• Demonstrated expertise in establishing and maintaining comprehensive document control systems and protocols.
• Proven ability to manage complex document workflows and ensure strict adherence to quality assurance standards.
• Exceptional organizational and records management capabilities with meticulous attention to detail and accuracy.
• Strong written and verbal communication skills with demonstrated ability to coordinate effectively across multiple stakeholder groups.
• Ability to work independently, manage competing priorities, and execute multiple complex tasks with precision.
• Proficiency in document production and technical material reproduction processes.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role involves working within a global team of professionals dedicated to infrastructure development.