Executive Assistant CEO Office📣 إعلان

About Sapphire

Sapphire is a joint venture located in the Special Integrated Logistics Zone (SILZ) in Riyadh, Saudi Arabia. The company focuses on the manufacturing of industrial robots to support the next generation of automation, smart manufacturing, and advanced industrial capabilities within the Kingdom.

Role Summary: Executive Assistant to the CEO

The Executive Assistant to the CEO provides senior-level executive, business, governance, and stakeholder support to the Chief Executive Officer. This full-time role, based in Riyadh, acts as a coordination point for the CEO, ensuring that key decisions, priorities, management actions, Board and Executive Committee matters, stakeholder communications, and business follow-ups are handled with professionalism and confidentiality. This position requires a business-minded professional who can support the CEO in developing structured action trackers, management dashboards, executive reports, and formal communications.

Key Responsibilities

• Provide high-quality executive support for daily priorities, strategic matters, governance, stakeholder engagements, meetings, and correspondence.
• Act as a central coordination point for CEO-directed actions, ensuring proper organization, documentation, tracking, and timely closure.
• Develop and maintain professional action trackers for CEO priorities, management meetings, Board and Executive Committee items, and strategic initiatives.
• Follow up with Company Management and function heads to ensure timely completion of assigned actions.
• Develop and maintain management dashboards, progress reports, and executive trackers using Excel, PowerPoint, and other tools.
• Consolidate inputs from various functions into clear, accurate, and executive-ready reports.
• Support the CEO in preparing for Board of Managers, Executive Committee, and shareholder meetings by coordinating required inputs and materials.
• Draft, review, and enhance professional communications for the CEO, including emails, letters, reports, and presentations.
• Manage the CEO's calendar and incoming requests with strong judgment and prioritization.
• Coordinate internal and external meetings, managing scheduling, agendas, and logistical requirements.
• Support the CEO in managing relationships and engagements with key internal and external stakeholders, including VVIP visitors.
• Maintain secure, organized, and accessible filing systems for CEO Office documents and confidential records.

Qualifications and Experience

• 5-10 years of relevant experience.
• Strong ownership and excellent follow-up capability.
• High-quality communication skills.
• Strong proficiency in Excel, PowerPoint, and Word.
• Ability to work effectively with Company Management, shareholders, Board members, VVIP visitors, external partners, and internal employees.
• Ability to handle sensitive business, governance, shareholder, personnel, and strategic matters with the highest level of confidentiality, discretion, integrity, and professional maturity.

Work Environment

This is a highly demanding individual contributor role within the CEO's office, requiring strong ownership and the ability to work effectively across various internal and external stakeholders. The position is full-time and based in Riyadh, Saudi Arabia.