Purchasing Manager Saudi Only

About the Role

The Luxury Collection is seeking a Purchasing Manager to join their team in Ad Diriyah, Riyadh, Saudi Arabia. This full-time role is responsible for overseeing established procedures related to ordering, receiving, storing, distributing, and processing payments for items, and for formulating an approved vendors list across all categories.

Key Responsibilities

• Generate and provide accurate and timely reports and presentations.
• Compile, code, categorize, calculate, tabulate, audit, or verify information and data.
• Ensure sanitation compliance and maintain sanitation and safety standards as specified in brand guidelines.
• Assist the Executive Chef with all aspects of purchasing (*, Food, Beverage, and Controllable items) to ensure quality and profitability.
• Order all food and beverage based on business needs and assist in maintaining/lowering budgeted food/controllable costs.
• Delegate and enforce first-in/first-out inventory rotation for all storeroom products.
• Ensure proper safeguards are in effect for the security of food and beverage storeroom assets.
• Enforce item use-up with storeroom personnel and kitchen management to keep inventory at the lowest possible levels.
• Communicate with kitchen, restaurant management, and vendors to ensure delivery timing satisfies advanced food production needs.
• Check invoices against shipments to ensure quantity, quality, weights, and purchase specifications are as ordered.
• Use existing computer programs to perform daily and period-end food and beverage cost calculations.
• Maintain inventory controls for proper levels, dating, rotation, and requisitions.
• Complete administrative tasks on a timely basis, including C-7s, menu costing, and general office duties.
• Complete period-end inventory according to Food and Beverage and Accounting standard operating procedures.
• Calculate figures for food and beverage inventory.
• Ensure price and product availability issues are communicated as needed to the F&B Director and Executive Chef.
• Ensure all LSOP's are adhered to by all employees.
• Receive and inspect all deliveries.
• Maintain an accurate controllable log and beverage perpetual.
• Ensure accurate administration of all invoices and adherence to proper bookkeeping procedures.

Accounting and Financial Management

• Apply knowledge of job-relevant issues, products, systems, and processes.
• Utilize computers and computer systems (hardware and software) for programming, data entry, and information processing.
• Use relevant information and judgment to ensure compliance with laws, regulations, and standards.
• Stay technically current and apply new knowledge to the role.
• Submit reports in a timely manner, meeting delivery deadlines.
• Ensure profits and losses are documented accurately.
• Achieve and exceed performance, budget, and team goals.
• Develop specific goals and plans to prioritize, organize, and accomplish work.
• Monitor all applicable taxes, ensuring they are current, collected, and/or accrued.

Operational Support and Leadership

• Utilize interpersonal and communication skills to lead, influence, and encourage others, advocating for sound financial/business decision-making and demonstrating honesty/integrity.
• Address disciplinary situations in a timely and consistent fashion.
• Ensure performance reviews are completed on a timely basis for supervisors and non-management employees.
• Coordinate and implement accounting work and projects as assigned.
• Coordinate, implement, and follow up on audits for all areas of property operations.
• Comply with Federal and State laws applying to operations procedures.
• Analyze information and evaluate results to choose the best solution and solve problems.
• Balance ledgers.

Guest Experience and Safety Standards

• Provide excellent customer service by being readily available and approachable for all customers and guests.
• Take proactive approaches when dealing with customer and guest concerns.
• Extend professionalism and courtesy to customers and guests at all times.
• Respond timely to customer service department requests.
• Ensure all team members meet or exceed all hospitality requirements.
• Implement property emergency plans and provide a safe working environment in compliance with Occupational Safety and Health Administration/MSDS.
• Implement and sustain property accident prevention programs and follow property-specific recovery plans.

Qualifications and Experience

Candidates should possess 0-1 years of relevant experience. The role requires strong analytical skills, the ability to manage group or interpersonal conflict, and effective time management and organizational skills. The Purchasing Manager must be able to present ideas, expectations, and information in a concise, organized manner and utilize problem-solving methodology for decision-making and follow-up.