Sales Administration Assistant (Saudisation)

About the Role

eMagine Solutions is recruiting a Sales Administration Assistant for a global multinational engineering company. This full-time position is based in Riyadh, Saudi Arabia, and is designed for a Saudi national who will support the commercial team as the company scales its Saudi operations and establishes a new Project Management Office (PMO) capability.

Role Overview

This role involves supporting sales administration and opportunity coordination, with a focus on detail, coordination, and follow-through. The position offers a pathway for development into project coordination and project management within a business known for its world-class standards, process discipline, and long-term career development opportunities.

Key Responsibilities

• Support the Sales Manager with end-to-end sales administration and opportunity coordination.
• Prepare commercial and technical responses for bids and proposals, including both qualitative and quantitative aspects.
• Track leads, opportunities, actions, and next steps to ensure timely follow-ups and closure.
• Coordinate internally across departments to maintain a smooth flow from opportunity to order execution.
• Track order status, shipments, invoicing, and payment milestones.
• Monitor and report on Key Performance Indicators (KPIs) such as backlog, conversion rates, delivery timelines, and sales performance indicators.
• Support customer-facing activities when required, including quotations, meetings, demonstrations, exhibitions, and conferences.
• Contribute to building PMO-style ways of working, including documentation, templates, reporting cadence, and continuous improvement initiatives.

Qualifications and Experience

• 2-5 years of relevant professional experience.
• Demonstrated ability in coordination, attention to detail, and follow-through.
• Interest in developing into project coordination and project management.
• Ability to manage multiple workstreams and ensure deadlines are met.

Career Development

This position offers the opportunity to join a multinational engineering leader with established training, governance, and career pathways. It provides exposure to project coordination and structured delivery within a new PMO and commercial setup, building a foundation that can lead into PMO, project coordination, project management, or commercial operations roles.