Senior Document Controller

About the Role

Dar Al Riyadh Consultants is seeking a Senior Document Controller to join their team in Riyadh. This full-time role involves administering and maintaining the project Electronic Document Management System (EDMS) and ensuring strict document control procedures are followed throughout the project lifecycle, from initial setup to final closeout and archiving.

Key Responsibilities

• Administer and maintain the project EDMS using platforms such as Aconex, Procore, SharePoint, or other designated systems.
• Establish and implement document-control procedures, workflows, templates, coding structures, and submission protocols.
• Register, number, quality-check, track, and distribute incoming and outgoing project correspondence.
• Process various project documents including drawings, shop drawings, technical submittals, material submissions, method statements, RFIs, site instructions, inspection records, and change documentation.
• Verify compliance of submissions with approved document-numbering conventions, metadata requirements, revision-control procedures, and distribution matrices.
• Maintain strict revision control, ensuring superseded documents are clearly identified, withdrawn, and archived, preventing the unintended use of obsolete materials.
• Maintain updated master document registers for all project documentation types.
• Monitor document workflows and engineering-review turnaround times against contractual and project requirements, issuing alerts for overdue items.
• Coordinate document reviews across various project disciplines.
• Produce weekly and monthly reports detailing submission status, pending actions, overdue items, approval trends, and document-control KPIs.
• Control document access permissions and protect confidential, contractual, and commercially sensitive information.
• Maintain complete audit trails for all document activities.
• Support the Project Manager and discipline engineers in retrieving current and historical documents.
• Coordinate with contractor document controllers and conduct routine quality checks and audits of their records.
• Train and guide project personnel on EDMS workflows, document coding, revision control, and records-management procedures.
• Coordinate the progressive collection and final compilation of closeout documentation, including as-built drawings, O&M manuals, warranties, and certificates.
• Prepare and maintain final electronic and hard-copy project archives in accordance with client requirements and retention procedures.

Qualifications and Experience

• Minimum of 10 years of professional document-control experience, with substantial responsibility on construction or engineering projects.
• Demonstrated experience working within an engineering supervision consultancy is mandatory.
• Proven experience managing high volumes of technical drawings, submittals, correspondence, and contractual records.
• Strong knowledge of document numbering, metadata management, revision control, transmittals, workflow management, and distribution matrices.
• Experience maintaining master document registers and producing status and performance reports.
• Proven experience compiling and controlling project closeout dossiers, including as-built records, O&M manuals, and warranties.

Required Skills

• High level of accuracy, organization, confidentiality, and process discipline.
• Proficiency in using Electronic Document Management Systems (EDMS).
• Ability to comply with client procedures, contractual requirements, quality standards, information-security controls, and occupational health and safety obligations.

Work Type

This is a full-time position based in Riyadh.

Application Process

Salary for this position will be disclosed during the interview process.