HSE Advisor QA Document Controller📣 إعلان

About the Role

Hunting is seeking a HSE Advisor QA Document Controller to join our team in Dhahran, Eastern Region. This full-time role is responsible for supporting the development and maintenance of the HSE management system in Saudi Arabia, while also fulfilling documentation requirements for products manufactured, serviced, and rented. The position requires 5-10 years of relevant experience, providing competent health and safety advice, knowledge, and expertise, alongside meticulous document control within the Hunting Quality Management System (QMS) and related systems.

HSE Advisor Responsibilities

The HSE Advisor component of this role focuses on ensuring a safe working environment and compliance with health and safety legislation. Key responsibilities include:

• Continually improving the site safety culture and leading by example in all HSE matters.
• Performing assigned HSE duties, including conducting monthly internal HSE audits and monitoring the completion of audit findings.
• Assisting with incident investigations, accident file management, and lessons learned meetings.
• Delivering HSE toolbox talks, various internal training, awareness programs, and monthly HSE campaigns.
• Working with Supervisors and Managers to develop and implement safety improvements.
• Maintaining HSE targets, managing HSE related databases (OnBase), procedures, standards, and management systems.
• Assisting in developing risk assessments and risk mitigation measures.
• Supporting all Hunting personnel on aspects and matters concerning HSE.
• Inspecting, maintaining, and ensuring all facility safety equipment complies with local and Government regulations.
• Conducting HSE Inductions and communicating HSE Policy to visitors, customers, and new employees.

QA Document Controller Responsibilities

The QA Document Controller aspect of this role involves maintaining accurate and timely document control entries within various company systems. Core duties include:

• Creating Hunting Certificates of Conformity, assembly build lists, non-destructive testing reports, hardness test reports, drift test reports, and manufacturing documentation packages.
• Assisting in monthly reporting for Corporate and Local Quality Metrics.
• Performing assigned QA duties and maintaining Quality/HSE Documents within the QHSE folder (scan-soft copy) and office.
• Performing prescribed quality checks on all documentation before processing and uploading to HEDSS and ******* Portal.
• Liaising with third-party or customer-supplied releasing agents and coordinating with internal departments to define and resolve product or service quality document issues.
• Handling Quality Related Requisitions on the Hunting ERP System.
• Ensuring accurate data input to HEDSS, assisting other departments with its use, and administering customer accounts and historical archives (physical and digital).
• Uploading Goods in Certification and Raw Material Certification to HEDSS.
• Assisting Third Party surveyors with resolution of anomalies for MSA locations.
• Circulating documents for review, information, and approval, and liaising with relevant departments regarding certification or documentation issues.
• Participating in Internal/External audits, including resolution of any associated Corrective Action Requests (CARs) and Process Improvement Requests (PIRs).
• Supporting and driving the identification of 'Root Cause' and the implementation of Corrective and Preventative actions resulting from non-conformances.

Authorities and Accountabilities

The role grants specific authorities to ensure effective execution of duties and holds the incumbent accountable for critical outcomes in both HSE and QA documentation.

Key Authorities:

• Conducting HSE audits, inspections, and reviews; accessing and maintaining HSE records, databases, and management system documentation.
• Delivering HSE training, toolbox talks, and awareness programs; recommending improvements to HSE procedures, standards, and risk controls.
• Coordinating Emergency Response Team activities; raising HSE concerns, recommending corrective actions, escalating significant risks, and stopping or recommending stopping unsafe work.
• Accessing, using, and uploading documents in HEDSS, ERP, and document control systems for quality-related activities.
• Retrieving, verifying, and processing certification and manufacturing documentation; circulating documentation for review, approval, and information.
• Escalating documentation issues, non-conformances, and missing records; liaising with internal departments, customers, and third-party inspectors on documentation matters.
• Witnessing pressure testing and performing Final Inspection; delivering QA Certificates to customers by email when required.

Key Accountabilities:

• Ensuring HSE audits, inspections, training, and assigned HSE activities are completed effectively and on time, with audit findings and corrective actions tracked to closure.
• Maintaining accurate HSE training records, databases, and statutory records; supporting compliance with company HSE policies, legal requirements, and ISO 45001/ISO 14001 management systems.
• Contributing to continual improvement of HSE performance, compliance, and safety culture.
• Ensuring accuracy, integrity, and completeness of all quality documentation and records, and compliance with document control procedures, quality standards, and work instructions.
• Ensuring timely availability, traceability, and retrieval of all certification and manufacturing records, and data integrity within HEDSS and related systems.
• Ensuring completeness and correctness of manufacturing documentation packages; providing effective support for audits and successful resolution of CARs and PIRs.
• Preventing recurrence of non-conformances through root cause analysis and lessons learned.

Qualifications and Experience

Candidates for this position should possess a strong background relevant to both HSE advisory and quality document control functions. The role requires:

• Experience: 5-10 years of experience in a related field, demonstrating proficiency in HSE management systems and document control practices.
• HSE Knowledge: A thorough understanding of health and safety legislation, regulations, and Hunting HSE requirements.
• Quality Systems: Familiarity with ISO 45001 and ISO 14001 management systems, as well as document control procedures and quality standards.
• Technical Proficiency: Demonstrated ability to use document control systems such as Hunting Quality Management System (QMS), Enterprise Resource Planning System (ERP), Hunting Equipment Document Sharing System (HEDSS), and ********

Work Environment and Additional Duties

This is a full-time position based in Dhahran, requiring a commitment to the company's operational needs. Employees are expected to work reasonable hours necessary to meet job requirements. Additional duties include:

• Promoting Hunting Health, Safety and Environmental policies and communicating effective awareness of risks and hazards to all personnel.
• Performing all duties in accordance with the Company’s Quality Procedures and Work Instructions to maintain the highest standards of quality for all products and services.
• Developing self within the role and participating in assigned training and developmental activities.
• Understanding Hunting’s service and product offerings and establishing oneself as a subject matter expert.
• Creating and maintaining good working relationships and using correct reporting lines.
• Flexibility for ad hoc travel as reasonably required.