Executive Assistant

About Abdul Latif Jameel Logistics

Abdul Latif Jameel Logistics operates as part of Abdul Latif Jameel Enterprises' transportation business. The company focuses on logistics operations and commercial services, encompassing freight forwarding, transportation, warehousing, customs coordination, and cross-border logistics.

Role Overview

Abdul Latif Jameel Enterprises is seeking an Executive Assistant to provide high-level administrative, coordination, and executive support to the Managing Director and leadership team. This full-time position is based in Jeddah and requires 2-5 years of relevant experience. The role ensures effective diary management, timely communication, accurate documentation, and disciplined follow-up on strategic and operational priorities across the logistics business.

Key Responsibilities

• Manage the Managing Director’s calendar, priorities, meetings, travel, and business commitments with accuracy and confidentiality.
• Prepare meeting agendas, briefing packs, presentations, minutes, and action trackers, ensuring follow-up with accountable owners until closure.
• Screen and prioritize requests and communications, escalating urgent or sensitive matters as appropriate.
• Coordinate executive correspondence, approvals, and document circulation, maintaining complete and auditable records.
• Ensure stakeholders receive timely updates and that commitments made by the executive office are tracked and communicated.
• Support leadership meetings, board-related requirements, visits, and special projects as assigned.
• Maintain secure electronic and physical filing systems for confidential and business-critical information.
• Improve executive office workflows through digital tools, standardized templates, trackers, and automated reminders.
• Identify opportunities to reduce administrative cycle time and strengthen document control and information accessibility.

Required Experience

• A minimum of 2 to 5 years of experience in an executive administrative or similar support role.

Work Type and Location

This is a full-time position located in Jeddah.