Procurement & Ordering Assistant

About the Role

Haji Husein Alireza & Co. Ltd. is seeking a Procurement & Ordering Assistant to join their team in Jeddah. This full-time role is suitable for candidates with 0-1 years of experience, focusing on supporting procurement operations and ensuring efficient order processing and delivery coordination.

Key Responsibilities

• Process parts purchase orders for MAN AG and approved local suppliers based on established replenishment plans, emergency requests, and stock transfer needs, utilizing the designated procurement system.
• Monitor and track the status of purchase orders, including order confirmations, shipping notifications, estimated arrival times, and customs clearance progress. Escalate any delays to the National Procurement & Ordering Supervisor.
• Maintain accurate procurement records, ensuring completeness and compliance with audit trails for purchase orders, supplier invoices, delivery receipts, and payment documents.
• Coordinate with the warehouse team, customs broker, and logistics providers to facilitate the smooth receipt of inbound shipments, including preparing necessary documentation and scheduling deliveries.
• Assist in managing supplier documentation, which includes updating price lists, maintaining trade agreement records, and managing supplier contact databases, as directed by the National Procurement & Ordering Supervisor.

Qualifications and Experience

• 0-1 years of relevant experience.
• Demonstrated ability to manage and process purchase orders efficiently.
• Experience with procurement systems is preferred.

Required Skills

• Strong organizational skills and attention to detail for record-keeping.
• Effective communication and coordination abilities for liaising with internal and external stakeholders.
• Ability to track and monitor multiple orders simultaneously.

Work Environment

This is a full-time position based in Jeddah, requiring collaboration with various internal teams and external partners to ensure seamless procurement and logistics operations.

Application Process

Candidates who meet the above requirements are encouraged to apply for this role. Salary details will be discussed during the interview process.