Office Manager

About the Role

Batterjee Medical College is seeking an Office Manager to provide high-level administrative, coordination, and organizational support to the Chief Operating Officer (COO) and the executive team. This full-time role is based in Makkah, with operations spanning Jeddah and Makkah, and requires an individual capable of managing daily office operations and supporting executive functions.

Key Responsibilities

• Manage the daily operations of the COO's office, including scheduling, correspondence, and document preparation.
• Coordinate internal meetings, accurately record minutes, and follow up on action items.
• Maintain the confidentiality of sensitive information and communications.
• Serve as a liaison between departments, the COO’s office, and external stakeholders.
• Prepare and compile executive reports, presentations, and meeting materials.
• Support documentation, data entry, and file management systems, both digital and physical.
• Track deadlines, key performance indicators, and office workflows.

Design and Project Coordination

• Provide basic graphic design support for internal reports, presentations, invitations, and announcements.
• Coordinate with vendors, facilities teams, or contractors on interior design elements related to office upgrades or college events.
• Maintain the aesthetic and functional quality of executive workspaces.

Additional Duties

• Assist with event planning and college functions coordinated by the executive office.
• Manage inventory and procurement of office supplies for executive teams.
• Perform additional duties as assigned by the COO.

Qualifications and Experience

• A minimum of 3 to 5 years of relevant experience is required for this position.
• Demonstrated ability to manage day-to-day office operations and provide administrative support.
• Proficiency in executive communications and reporting.
• Experience in project coordination, including basic graphic and interior design tasks.

Work Environment

This is a full-time position within Batterjee Medical College, supporting the executive team in a dynamic academic environment across Jeddah and Makkah.