Project Design Coordinator SHQJEDD

About the Role

Tractebel is seeking a Project Design Coordinator to work full-time on behalf of the Client. This role will be based in the Client's offices in Jeddah or Riyadh, Makkah, KSA. The coordinator will focus on thermal power generation project(s), overseeing design review coordination among the EPC Contractor, Project Owner's Consultant, and all Owner stakeholders, including HSE, Operations, IT, and Security. This position requires over 10 years of experience.

Key Responsibilities

• Act as the primary point of contact between the CONSULTANT and project stakeholders, including the EPC contractor, design consultants, and regulatory bodies, for managing engineering deliverable reviews and approvals.
• Track the submission, review, and approval processes for all engineering deliverables, such as designs, drawings, specifications, and reports.
• Ensure timely dissemination of deliverables to relevant parties, keeping all stakeholders informed of status and schedules.
• Develop and maintain a detailed schedule for engineering deliverable reviews, approvals, and submissions.
• Coordinate with the CONSULTANT and EPC teams to align deliverables with project timelines and milestones.
• Monitor progress, identify potential delays, and collaborate with stakeholders to mitigate schedule risks.
• Organize regular meetings (weekly, bi-weekly, monthly) with the CONSULTANT, EPC contractor, and other stakeholders to review deliverable status and address issues.
• Prepare and distribute meeting agendas, minutes, action items, and follow up on resolutions to ensure effective communication.
• Develop and maintain communication channels to manage information flow among project participants.
• Ensure all engineering deliverables are reviewed and approved according to project quality standards and regulatory requirements.
• Maintain comprehensive records of submissions, approvals, revisions, and correspondences related to engineering deliverables.
• Assist in implementing quality control measures to verify the accuracy and completeness of deliverables.
• Identify potential risks related to deliverable review and approval, including delays, quality issues, and compliance concerns.
• Work with the CONSULTANT and project management team to develop and implement risk mitigation strategies.
• Maintain a risk register and track the resolution of issues related to engineering deliverables.
• Assist in managing changes to engineering deliverables, ensuring proper documentation, communication, and approval according to change management procedures.
• Track and report the impact of changes on project scope, schedule, and budget.
• Prepare regular progress reports on the status of engineering deliverables, highlighting achievements, issues, and upcoming milestones.
• Assist in preparing monthly project status reports for the project management team and senior stakeholders.

Experience and Qualifications

• A minimum of 10 years of experience in project design coordination or a related field.
• Demonstrated experience in managing design review processes for thermal power generation projects.
• Proficiency in coordinating between multiple stakeholders, including EPC contractors, consultants, and owner teams.

Work Environment

This is a full-time position based in the Client's offices in Jeddah or Riyadh, Saudi Arabia. The role involves direct interaction with various project stakeholders and requires a collaborative approach to project execution.