مساعد إداري

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منذ ساعة واحدة تقريباً

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	أبها

وصف الوظيفة

About the Role

Alwedad Charity is seeking an Administrative Assistant to join its team in Abha, 'Asir. This full-time position requires 0-1 years of experience and involves supporting the branch's administrative operations, inventory management, and coordination of meetings and support services.

Key Responsibilities

Monitor incoming and outgoing correspondence and prepare necessary administrative reports.
Draft letters and communications as directed by the branch manager.
Ensure completion of administrative forms for all branch employees in coordination with direct supervisors and relevant departments.
Receive and organize administrative transactions, present them to the branch manager, and track their progress.
Oversee the volunteer file at the branch and collaborate with the relevant administration.

Inventory and Financial Management

Assess needs and replenish inventory as required.
Monitor and audit inventory, and dispense necessary items.
Receive financial trusts, manage expenditures, and submit purchase requests through the system.
Close financial trusts according to the established financial system.
Submit required reports to the direct supervisor.

Meeting and Committee Coordination

Assist the branch manager in scheduling review and support meetings.
Prepare family data and organize their reception.
Supervise the preparation of the review and support committee meeting venue, ensuring all requirements are met.
Monitor committee operations, family entry and exit, and facilitate committee work.
Conclude committee work by submitting support decisions as per established procedures.

Support Services and Maintenance Oversight

Organize the schedule and tasks of the support services team continuously based on branch team needs.
Oversee the completion of all maintenance work at the branch.
Supervise vehicle safety and proper use by the support services team.
Monitor, execute, receive, and send all shipments to and from the branch.
Receive visitors and supporters, and assist the branch manager in this regard.

Branch Manager's Schedule and Visits

Coordinate with the branch manager and schedule internal and external meetings on a weekly and ongoing basis.
Receive visit requests, present them to the branch manager, and coordinate with external parties.
Prepare necessary letters and in-kind gifts for the branch manager's internal and external visits.
Prepare and monitor necessary forms to facilitate the branch manager's tasks.
Submit reports and photos of meetings to the branch manager.