Purchasing Specialist

About the Role

Dammam Airports is seeking a Purchasing Specialist to join their team in Dammam. This full-time role involves managing and optimizing the procurement process, ensuring the accurate issuance and amendment of purchase orders, and sourcing reputable suppliers. The specialist will also oversee contract execution and ensure compliance with organizational policies. The position requires 2-5 years of relevant experience.

Key Responsibilities

• Coordinate the issuance of purchase orders, monitor delivery schedules, and ensure alignment with contract terms and quality standards.
• Verify that purchase requests meet all requirements and are fully approved by relevant stakeholders according to the Delegation of Authority (DOA).
• Conduct sourcing activities to identify and maintain an up-to-date database of reputable suppliers and vendors for tactical purchases.
• Oversee the release of purchase orders against contracts, ensuring terms are met and coordinating with suppliers on order details and delivery.
• Perform daily procurement operations, including processing purchase requisitions (PRs) and purchase orders (POs), and managing invoices in compliance with company policies.
• Review and endorse supplier change requests, including variations and penalties, ensuring financial deductions are applied per DOA and communicated effectively.
• Create detailed purchase orders, reconcile dates and quantities with approved quotations, and manage amendments through required approval processes before forwarding to suppliers.
• Validate contract requisitions to ensure all requirements are covered and approved by stakeholders per DOA.
• Monitor contract execution and performance, addressing issues to ensure suppliers meet contractual obligations and performance standards.
• Maintain ongoing relationships with suppliers to ensure timely delivery, quality of goods, and resolve procurement-related issues.

Collaboration and Stakeholder Engagement

• Collaborate with team members by sharing knowledge, providing support, and actively participating in team activities to foster a positive and productive work environment.
• Communicate with internal stakeholders to gather feedback on procurement processes and address any concerns or requirements related to purchasing.

Innovation and Continuous Improvement

• Recommend and implement process improvements in procurement operations to streamline tasks and enhance overall efficiency.
• Stay informed about emerging trends and technologies in procurement and supply chain management, proposing innovative solutions to improve purchasing practices.

Reporting and Documentation

• Create and analyze reports on procurement activities, including purchase order status, supplier performance, and compliance with contract terms, providing actionable insights for decision-making.
• Ensure comprehensive documentation of procurement processes, including purchase orders, supplier agreements, and contract modifications, to maintain clarity and consistency.

Professional Development

• Foster a collaborative environment within the purchasing team by sharing knowledge and providing support.
• Pursue continuous learning opportunities through feedback, training sessions, and staying updated on industry trends to enhance skills and professional growth.