Contracts & Supplier Relationship Management Specialist

About the Role

JAL | جال is seeking a Contracts & Supplier Relationship Management Specialist to join their team in Riyadh, Saudi Arabia. This full-time role focuses on managing the complete lifecycle of contracts and agreements with suppliers, while also fostering strong business relationships. The specialist will ensure contractual compliance, enhance product and service quality, optimize operational efficiency and costs, and uphold company policies and regulations.

Key Responsibilities

• Prepare, review, and coordinate contract and agreement drafts with relevant departments and the Legal Department.
• Manage the full contract lifecycle, from preparation and negotiation to execution, renewal, and closure.
• Monitor contract expiration dates and ensure timely renewal or termination procedures.
• Establish and maintain a centralized contract register, ensuring proper documentation and record-keeping.
• Build and maintain strong, professional, and sustainable relationships with existing and potential suppliers.
• Monitor and evaluate supplier performance periodically against established Key Performance Indicators (KPIs).
• Coordinate with suppliers to resolve operational and contractual issues and improve service delivery.
• Monitor supplier compliance with contractual terms and Service Level Agreements (SLAs).
• Identify and report contractual breaches and non-compliance cases, recommending appropriate corrective actions.
• Analyze contract and supplier performance to identify opportunities for operational improvement and cost reduction.
• Participate in contract renewal negotiations to achieve improved commercial and contractual terms.
• Prepare periodic reports on contract status, supplier performance, and potential risks.

Contractual Compliance and Governance

This role ensures adherence to company policies, procedures, and applicable regulations. Responsibilities include monitoring bank guarantees, insurance policies, and other contract-related documents. The specialist will coordinate with the Legal Department regarding disputes, claims, and contractual amendments, and ensure compliance with procurement policies, governance requirements, and the approved Delegation of Authority (DOA).

Performance Improvement and Cost Optimization

The specialist will recommend initiatives to enhance contract management processes and supplier relationship management practices. This includes supporting management in assessing risks associated with dependency on key suppliers and participating in negotiations to achieve improved commercial and contractual terms.

Job Authority and Decision-Making

Within the limits of company policies, procedures, and the approved Delegation of Authority, the position is authorized to:

• Communicate directly with suppliers regarding operational and contractual matters.
• Request necessary information, documents, and clarifications from suppliers and internal departments.
• Follow up on contract execution and request corrective actions in cases of non-compliance.
• Participate in supplier negotiations and provide commercial and contractual recommendations.
• Prepare supplier performance evaluations and recommend continuation, reassessment, or reconsideration of business relationships.
• Recommend contract renewals, amendments, or terminations based on performance results and business requirements.
• Escalate contractual breaches and risks to the Department Manager and relevant stakeholders.

Qualifications and Experience

Candidates should possess 1-3 years of relevant experience. Specific educational background or certifications were not provided but are typically expected for this type of role.