Executive Assistant

About Red Sea Global

Red Sea Global is a leading developer of pioneering regenerative tourism projects. Its subsidiary, Red Sea Coastal Trading Company, specializes in supply chain and logistics, ensuring the seamless delivery of materials, equipment, and services across its portfolio. This subsidiary manages end-to-end supply chain operations, including procurement, transportation, inventory, warehouse management, and last-mile logistics to remote destinations along the Red Sea coast and beyond. The focus is on efficiency, reliability, and environmental responsibility, aligning with Red Sea Global’s commitment to sustainability, operational excellence, and local value creation.

Role Overview

The Executive Assistant provides comprehensive secretarial, administrative, and executive support to the General Manager of a Red Sea Global subsidiary. This full-time position, located in Riyadh, Saudi Arabia, is crucial for the efficient management of daily priorities and business activities. The role involves handling confidential information with discretion, coordinating internal and external engagements, and proactively supporting the General Manager to ensure effective communication, organization, and timely delivery of key priorities.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the General Manager, coordinating daily priorities and business activities.
• Manage the General Manager’s calendar, appointments, meetings, travel, flights, and accommodation.
• Screen and respond to incoming calls, correspondence, and visitors, escalating matters as required.
• Draft, review, and prepare routine correspondence, reports, and other documents for approval and signature.
• Coordinate board, leadership, and departmental meetings, including agendas, minutes, distribution of records, and follow-up actions.
• Track action items, key deliverables, operational KPIs, service levels, and performance metrics, following up with stakeholders for timely completion.
• Develop and maintain advanced Excel dashboards, progress trackers, and weekly, monthly, and ad hoc management reports.
• Analyze operational data, ensure reporting accuracy and consistency, and provide insights for management decision-making.
• Create high-quality PowerPoint presentations, transforming operational information into clear, visually compelling materials for leadership and executive reviews.
• Support business cases, project updates, research assignments, and strategic initiatives, coordinating with internal and external parties.
• Maintain departmental records, schedules, filing systems, confidential documents, and relevant personnel records accurately.
• Support logistics and supply chain planning, operational coordination, documentation, vendor activities, and related projects.
• Liaise with Operations, Commercial, Guest Experience, logistics and supply chain teams, vendors, and other stakeholders.
• Handle confidential and sensitive information with discretion and maintain professional communication.
• Maintain high administrative and secretarial standards and provide guidance or support to other administrative staff.

Qualifications and Experience

• A minimum of 6 years of experience in executive support, administration, operational reporting, and logistics or supply chain support.
• At least 3 years of experience directly supporting a General Manager or an equivalent senior executive.
• Experience within a similar industry is required.

Work Environment

This role is based in Riyadh, Saudi Arabia, and operates within a dynamic environment supporting a key subsidiary of Red Sea Global. The position requires a professional who can manage multiple priorities and maintain high standards of administrative and executive support in a fast-paced setting.