Project Coordinator (Saudi National Only)

About Decima International

Decima International is a professional services company specializing in project management and controls services. The company serves clients in the United States and the Middle East, with a mission to be a premier professional services provider across its engaged industry sectors. Decima International operates on a foundation of client partnerships, fostering an environment for talented professionals, and maintaining service excellence through regulated growth.

The Role: Project Coordinator (Saudi National Only)

Decima International is seeking a proactive, organized, and detail-oriented Project Coordinator to support the administrative and operational activities of its Riyadh office in Saudi Arabia. This full-time role involves coordinating schedules, managing documentation, supporting meetings and travel, maintaining office records, and assisting various departments with general administrative requirements. The successful candidate will contribute to ensuring smooth office operations.

Key Responsibilities

• Provide day-to-day administrative support to management and internal teams.
• Manage calendars, appointments, meetings, and scheduling.
• Coordinate meeting rooms, prepare meeting materials, and support internal and external meetings.
• Handle incoming calls, emails, correspondence, and general office inquiries professionally.
• Prepare, format, organize, and maintain documents, reports, presentations, spreadsheets, and administrative records.
• Maintain accurate electronic and physical filing systems.
• Coordinate business travel arrangements, including flights, accommodation, transportation, and related documentation.
• Support office supply purchasing, inventory tracking, and coordination with vendors and service providers.
• Assist with invoices, purchase requests, expense documentation, and other basic administrative records.
• Coordinate courier services, deliveries, and incoming/outgoing documents.
• Support onboarding activities for new employees, including workstation preparation, documentation, and coordination with relevant departments.
• Assist HR, Operations, Finance, and other departments with administrative tasks as needed.
• Maintain office standards and help ensure the workplace remains organized and professional.
• Follow up on assigned administrative actions and ensure deadlines are met.
• Handle confidential company and employee information with discretion.
• Support company events, meetings, employee activities, and other office initiatives.

Qualifications and Experience

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 2–4 years of experience in an Administrative Assistant, Office Administrator, Executive Assistant, or similar role.
• Previous experience within a professional services, engineering, construction, consulting, or multinational environment is preferred.

Required Skills

• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication skills in both English and Arabic.
• Good organizational and time-management skills.
• Strong attention to detail and ability to maintain accurate records.
• Ability to manage multiple priorities and follow up effectively.
• Professional appearance and communication style.
• Ability to handle confidential information appropriately.