Real Estate Support

About the Role

Philips is seeking a Real Estate Support professional to join their team in Jeddah. This full-time role involves coordinating services, resolving operational issues, and driving process improvements to ensure efficient and compliant workplace operations within facility and real estate functions. The position requires 2-5 years of relevant experience.

Role Overview

The Real Estate Support specialist serves as the central administrative contact for the Real Estate team and its leadership. This role is critical for maintaining smooth day-to-day operations and providing comprehensive administrative and logistical assistance across various departmental functions.

Key Responsibilities

• Serve as the primary administrative support contact for the Real Estate team and leadership.
• Manage daily office operations, including records, agendas, expense claims, office supplies, onboarding activities, and administrative processes.
• Coordinate meetings, workshops, and events, encompassing material preparation, minute-taking, and follow-up on action items.
• Arrange business travel and logistics for employees, executives, and visiting customers.
• Handle incoming calls, correspondence, and departmental inquiries professionally.
• Maintain office facilities, manage kitchen and stationery supplies, organize weekly team gatherings, and administer utility-related tasks.
• Support employee lifecycle activities, including health and life insurance administration and coordination of employee claims.
• Manage inventory, storage, and logistics activities, such as the shipment and receipt of spare parts, tools, and office materials.
• Execute special projects and additional assignments as directed by management.

Qualifications and Requirements

• At least 2 years of experience in Real Estate Operations, Facility Management, or a similar function.
• Advanced proficiency in MS Office applications.
• Possession of a valid driving license.

Work Environment and Location

This is a full-time position based in Jeddah. The role involves working within a dynamic team environment, providing essential support to ensure the smooth functioning of real estate and facility operations.

Application Process

Candidates who meet the specified requirements are encouraged to apply for this role at Philips.