Analyst PIMS

About the Role

International Maritime Industries is seeking an Analyst, PIMS to operate and maintain the Project Information Management System (PIMS). This full-time role is critical for supporting the entire project lifecycle, from engineering and procurement through to construction and commissioning. The position requires 3-5 years of relevant experience.

Role Purpose and Scope

The primary purpose of this role is to ensure the accurate and efficient management of technical documents, drawings, procedures, and vendor data within the PIMS platform. The Analyst will facilitate smooth workflows for document approvals and timely review cycles, collaborating with various project stakeholders to maintain data integrity and project progress visibility.

Key Responsibilities

• Operate and maintain the PIMS platform to support the full project lifecycle.
• Ensure proper uploading, classification, and archiving of technical documents, drawings, procedures, and vendor data.
• Monitor workflows for document approvals and ensure timely review cycles.
• Collaborate with document controllers, engineers, project managers, and shipyard contractors.
• Set up folder structures, user access permissions, and metadata standards within PIMS.
• Generate reports, track deliverables, and support audits and compliance checks.
• Conduct training for project personnel on PIMS system usage.
• Commission Document Management in PIMS, including inputting, updating, and maintaining commissioning-related documents such as ITRs, MC certificates, NOEs, RFCCs, RFOCs, SATs, and Punch lists.
• Be involved with system/subsystem breakdown and definition, and define Mechanical Completion certificates and Inspection Test Records.
• Enter and validate data for commissioning activities, including subsystem details, punch lists, and test results, ensuring accuracy in PIMS.
• Verify ITRs against field reports, ensuring all engineering items are correctly tagged and linked to systems/subsystems per P&ID drawings.
• Monitor and update punch item statuses (categories A, B, C), ensuring Category A items are cleared before commissioning and Category B items are tracked.
• Generate and distribute PIMS R4 reports for commissioning progress, including aggregated values per phase for subsystems and packages.
• Support the creation of Discipline Mechanical Completion Certificates (MCC) and Livening Up Notices (LUN) or Notice of Energizing (NOE) by ensuring all ITRs and checklists are complete.
• Prepare summary reports for RFCC and RFOC handovers, highlighting any outstanding punch items.
• Work closely with commissioning engineers, inspectors, and contractors to collect and verify field data, ensuring PIMS reflects real-time project status.
• Assist in preparing commissioning procedures by linking predefined PIMS reports to procedure templates.
• Upload all subsystem documentation breakdown into PIMS for subsequent administration of the mechanical completion process.
• Communicate with stakeholders to clarify Punch list resolutions or certification requirements.
• Maintain traceability of installation and testing data in PIMS, supporting warranty cases and audits.
• Troubleshoot PIMS-related issues and liaise with the IT support team or vendor.
• Support handover of final documentation to the client or operations team upon project completion.
• Work in conjunction with the production team to effectively achieve project requirements.

Experience Required

• A minimum of 3 to 5 years of experience in a related field.
• Demonstrated experience in operating and maintaining Project Information Management Systems.
• Familiarity with technical document control, data management, and project lifecycle support.

Work Environment

This role involves close collaboration with various internal teams, including document controllers, engineers, and project managers, as well as external shipyard contractors. The position requires active engagement with commissioning engineers and inspectors to ensure accurate data reflection in PIMS.

Application Process

Qualified candidates are encouraged to apply for this full-time position. Salary details will be discussed during the interview process.