Event Management Coordinator

About Eram Talent

Eram Talent is seeking an Event Management Coordinator to join their team in Saudi Arabia. This is a full-time position that requires 0-1 years of experience.

Role Overview

The Event Management Coordinator is responsible for the comprehensive planning, coordination, and execution of academic, non-academic, and institutional events. This role focuses on ensuring a high-quality attendee experience, seamless logistical operations, effective communication, and strong stakeholder engagement. The coordinator will collaborate with leadership, operations directors, external partners, and service providers to deliver events that align with strategic objectives and maintain a reputation for excellence.

Key Responsibilities

• Coordinate the end-to-end planning and execution of academic conferences, workshops, symposiums, and visits.
• Develop detailed event timelines, floor plans, and run-of-show documents.
• Manage on-site operations, including registration, venue setup, AV coordination, catering, and other requirements.
• Ensure compliance with campus policies, safety standards, and protocol guidelines for high-profile attendees.
• Coordinate cross-functional input and approvals necessary for high-impact events.
• Plan, coordinate, and execute end-to-end logistics for on-campus and off-campus events, including travel arrangements, accommodation, transportation, airport assistance, visas (if required), room bookings and setup, catering, formal meetings, cultural or social activities, and related services.
• Manage event-related procurement and financial processes, including raising purchase requisitions (PR), processing purchase orders (PO), completing service entry sheets (SES), handling invoice processing, supporting vendor onboarding and registration, tracking event budgets, and conducting post-event financial reconciliation.
• Serve as a liaison between internal departments and external vendors/service providers (*, catering, transport, event agencies) to coordinate event requirements and ensure successful execution.

Experience and Qualifications

• 0-1 years of experience in event management or a related field.
• Demonstrated ability to plan, coordinate, and execute various types of events.
• Strong organizational skills and attention to detail.

Work Type

This is a full-time position.

Application Process

Salary for this position will be discussed during the interview process.