Event Coordinator

About the Role

Dhahran Techno Valley is seeking an Event Coordinator to support the planning and delivery of events and activations. This full-time position is based in Dhahran, Eastern Region, and requires 2-5 years of experience. The Event Coordinator will manage event logistics from initial brief to post-event wrap-up, working closely with the Senior Events Coordinator and various stakeholders.

Role Context

This is an individual contributor role focused on the execution of events such as conferences, exhibitions, workshops, founder programs, and partner gatherings. The coordinator will be responsible for owning the logistics of specific events and managing multiple projects simultaneously, ensuring smooth operations and adherence to brand guidelines.

Key Responsibilities

• Plan and coordinate events from initial brief through event day and post-event wrap-up.
• Develop event timelines, checklists, schedules, and operational plans.
• Source and manage vendors, suppliers, venues, and contractors, including quotation requests, comparisons, and procurement support.
• Oversee production requirements for branding, printing, AV, furniture, catering, and giveaways.
• Conduct site visits and coordinate venue requirements, setup, and logistics.
• Manage registration, guest lists, and on-site operations.
• Coordinate VIP and guest arrangements, including invitations, seating, access, parking, and hospitality.
• Ensure all event branding and materials comply with DTV brand guidelines.
• Track event budgets, quotations, invoices, and supporting documentation.
• Attend events, oversee execution, and resolve issues as they arise.
• Prepare post-event reports covering attendance, feedback, and lessons learned.
• Maintain an organized database of vendors, venues, and event resources.

Qualifications and Experience

• A minimum of 2 to 5 years of experience in event coordination or a related field.
• Demonstrated ability to manage event logistics and multiple projects simultaneously.

Work Environment

The Event Coordinator will work within Dhahran Techno Valley, collaborating with internal teams, external vendors, venues, and partners. The role involves both office-based planning and on-site event management.

Application Process

Interested candidates are invited to apply for this full-time position. Salary details will be discussed during the interview process.