Assistant Manager Archival

About the Role

Nasser Al Sayer Group is seeking an Assistant Manager, Archival to design and implement storage methodologies for archival documents. This full-time role focuses on streamlining data management, access, preservation, and retrieval in compliance with ASG standards and departmental requirements. The position requires 5-10 years of relevant experience.

Key Responsibilities

• Establish customized data management systems tailored to specific departmental data types.
• Design specialized storage facilities to optimize archival workflows.
• Coordinate with department heads across all ASG entities to initiate professional document archiving.
• Create and maintain accessible, retrievable computer archives and databases, integrating current electronic information storage technologies.
• Analyze various methods to identify the latest methodologies for faster, safer, and error-free data population.
• Design document classification and categorization systems to ensure a secure, confidential, organized, and accessible Data Management System.
• Supervise the transfer of documents from departments to the archive record center upon request and approval.
• Maintain a comprehensive record history for documents moving "to and from" the archive record center.
• Control access to confidential information and recommend codes of practice and procedures for accessing records/files.
• Apply appropriate pest control and storage methods for physical archives.
• Coordinate with health and safety sections to ensure valid commercial licenses are maintained.
• Provide periodic updates to department heads regarding their current record lists.
• Assist in evaluating backlog scanning projects and shortlisting vendors.
• Establish the design, configuration, budget, and management report for projects, conducting testing with finalized vendors.
• Coordinate with IT for hardware/networking procurement and installation, ensuring adequate bandwidth for uploads.
• Supervise the creation of Purchase Requisitions (PRs) for relevant purchases and follow up to minimize delays.
• Ensure timely delivery of daily scanning volumes.
• Manage troubleshooting during projects and promptly escalate issues.
• Prepare document retention policies in consultation with department heads and the Legal Department.
• Prepare necessary documents, obtain approvals, and coordinate with external vendors for effective and secure data disposal.
• Archive retrieved documents using appropriate hardware/software tools.
• Locate and check requested documents from the Archive section with prior approval from the Senior Group Manager, Administration.
• Prepare all necessary documents and approvals for disposed documents.
• Ensure compliance with financial, legal, and administrative requirements for all data archival and disposal activities.
• Carry out responsibilities as the ISO Management Representative.

Experience Required

Candidates should possess 5-10 years of experience in archival management or a related field, demonstrating a strong understanding of data management systems and preservation techniques.

Work Type

This is a full-time position within the Nasser Al Sayer Group.

Application Process

Further details regarding the application process will be provided to qualified candidates.