Events Coordinator

About the Role

King Abdullah University of Science and Technology is seeking an Events Coordinator to join its team. This full-time role is responsible for the comprehensive planning, coordination, and execution of divisional events, academic visits, faculty recruitment activities, conferences, and workshops. The Events Coordinator ensures a high-quality experience for all participants through effective event management, seamless logistics, and clear communication, while adhering to university policies and operational standards. This position requires 0-1 years of experience.

Key Responsibilities

The Events Coordinator will work closely with divisional leadership, faculty, administrative teams, external partners, and service providers to manage end-to-end event delivery and visitor support. Core responsibilities include:

• Event Planning and Execution
• Visitor and Recruitment Support
• Stakeholder and Vendor Coordination
• Communications and Event Promotion
• Financial Administration and Reporting
• Continuous Improvement and Data Management

Duties

Specific duties for this role include:

• Coordinate the end-to-end planning and execution of divisional events, including faculty recruitment visits, academic seminars, conferences, workshops, symposiums, and other strategic engagements.
• Develop event plans, timelines, schedules, and operational documentation to ensure successful event delivery.
• Manage on-site event operations, including registration, venue setup, audiovisual coordination, catering, transportation, and participant support.
• Coordinate cross-functional requirements and approvals to support high-profile and strategically important events.
• Ensure compliance with university policies, safety standards, protocol requirements, and institutional guidelines.

Visitor and Recruitment Support

The role also involves extensive support for visitors and recruitment activities, including:

• Coordinate logistics for faculty recruitment candidates, academic visitors, speakers, and guests, including visa processing, travel arrangements, accommodations, transportation, campus access, interview schedules, and visit itineraries.
• Serve as the divisional liaison with Government Affairs and other relevant departments on matters related to visas, residency permits (Iqama), and other governmental requirements.
• Process visitor-related reimbursements and ensure accurate documentation of associated expenses.

Experience Required

Candidates should possess 0-1 years of relevant experience in event coordination or a related field.

Application Process

King Abdullah University of Science and Technology invites qualified candidates to apply for this position.