Procurement Administration Supervisor

About the Role

King Fahd University of Petroleum & Minerals (KFUPM) is seeking a Procurement Contract Administration Supervisor to oversee the administration of contracts and purchase orders. This full-time role involves ensuring compliance, managing contract lifecycles, and supporting dispute resolution within the procurement function. The position requires 5-10 years of relevant experience.

Key Responsibilities

• Supervise the administration of active contracts and purchase orders, ensuring accurate recording and monitoring of obligations, milestones, documentation, approvals, and actions.
• Provide quality assurance for contract files, repository records, correspondence, and system data to maintain complete and auditable records.
• Review and coordinate amendments, variations, extensions, suspensions, resumptions, terminations, and change orders, verifying evidence, approvals, and Delegation of Authority checks.
• Assess contractual, commercial, and operational implications with stakeholders and escalate material risks, disputes, or decision matters to the Director.
• Coordinate the management of contract disputes, claims, supplier issues, and performance bond or retention release requests, ensuring all facts, correspondence, decisions, and actions are documented.
• Collaborate with Legal, Finance, end-users, and Vendor Management to support timely resolution and protect KFUPM's contractual position.
• Supervise contract and purchase order close-out, confirming completion, acceptance, outstanding obligations, payments, warranties, guarantees, claims, and performance evaluations are addressed.
• Ensure relevant supplier performance information and lessons learned are transferred to Vendor Management and Category Management & Sourcing.
• Allocate work, set priorities, and coach Contract Management Specialists, monitoring caseload, cycle times, ageing actions, and service levels.
• Report on contract status, amendments, disputes, close-out, risks, and compliance, and contribute to improving templates, controls, trackers, and operating practices.

Operational Framework

The role operates within established policies, processes, and procedures, including:

• Supply Chain Policy
• Supply Chain Procedures
• Delegation of Authority
• Contract templates and approved terms and conditions
• Company-specific policies and procedures as required

Required Experience

Candidates should possess 5-10 years of experience in procurement contract administration or a related field.

Work Type

This is a full-time position.

Application Process

Further details regarding the application process will be provided upon inquiry. The salary for this position is not disclosed.