Procurement & Inventory Officer

About the Role

Hire Fellows is seeking a Procurement & Inventory Officer to join the operations team of a fast-growing company operating across multiple markets. This full-time role is central to ensuring satellite kitchens are consistently supplied with necessary ingredients, packaging, and consumables, while also managing stock levels and controlling procurement costs. The officer will be the primary point of contact for purchasing, inventory control, and kitchen administration at assigned satellite kitchens.

Role Responsibilities

• Source, negotiate, and place purchase orders for ingredients, packaging, and consumables with approved suppliers.
• Maintain daily relationships with suppliers, following up on orders, deliveries, quality concerns, and shortages.
• Track procurement spend against budget and identify cost variances or unusual purchasing patterns.
• Ensure daily stock accuracy through regular counts and reconciliation against system records.
• Set, maintain, and monitor appropriate par levels based on production and order requirements.
• Apply FIFO (First-In, First-Out) discipline across perishable and dry stock to minimize waste and spoilage.
• Oversee daily order intake, production flow, and delivery coordination in collaboration with the kitchen team.
• Maintain kitchen administrative records, including goods received notes, supplier invoices, and stock logs.
• Coordinate with the Packing & Dispatch team to align supply availability with the daily order pipeline.
• Maintain a clean, organized, and efficient stock and administrative environment.

Required Qualifications and Experience

• 3-4 years of experience in procurement, inventory management, purchasing, or kitchen administration.
• Previous experience in food production, hospitality, restaurants, or a similar fast-paced operational environment is preferred.
• Hands-on experience with supplier management, purchasing, and purchase order processes.
• Comfortable negotiating with suppliers and following up on pricing, availability, quality, and delivery timelines.
• Strong inventory management skills, including stock counting, reconciliation, replenishment, and FIFO practices.
• Strong organizational skills with excellent attention to detail and accuracy.
• Comfortable working with inventory management systems, spreadsheets, or similar administrative tools.
• Basic understanding of procurement budgets, cost tracking, and identifying cost variances.
• Ability to anticipate stock requirements and proactively manage replenishment needs.
• Strong communication and coordination skills with both internal teams and external suppliers.
• Ability to maintain accurate records and ensure administrative tasks are completed in a timely manner.

Work Environment

The Procurement & Inventory Officer will work closely with the Kitchen Manager and the Packing & Dispatch team to ensure seamless daily operations and supply chain efficiency. This role supports smooth day-to-day kitchen operations within a dynamic, fast-growing company environment.