Procurement & Vendor Management Specialist

About the Role

Code Ninja is seeking a Procurement & Vendor Management Specialist for one of its growing clients. This full-time role involves managing the complete procurement process, from initial request review to contract and supplier handling. The specialist will contribute to securing competitive commercial terms while ensuring compliance and audit readiness. This position requires 3-5 years of relevant experience.

Role Context and Impact

The Procurement & Vendor Management Specialist will collaborate with business owners, Finance, Legal, Risk, and Compliance teams. This collaboration ensures that all purchases align with business needs and the company’s governance framework. The role directly influences costs and operations through sourcing, negotiation, and contract decisions within a governed environment.

Key Responsibilities

• Manage the full procurement cycle, including purchase requisition review, sourcing, RFQs/RFPs, commercial evaluations, negotiations, and PO issuance.
• Work with business owners to understand needs, confirm scopes, and ensure procurement delivers required outcomes.
• Handle vendor onboarding, registration, and due diligence, as well as manage ongoing supplier relationships.
• Collaborate with Legal and other stakeholders to prepare, review, sign contracts, and manage renewals, extensions, and amendments.
• Ensure appropriate agreements (NDAs, MSAs, SOWs) are in place before service commencement.
• Research the market, benchmark suppliers, and negotiate rates to achieve competitive terms and cost savings.
• Track vendor performance, contract commitments, spend, and expiry dates, flagging risks and recommending corrective actions.
• Maintain accurate and audit-ready procurement, vendor, and contract records.
• Prepare procurement and vendor management reports, track KPIs, and identify opportunities for process efficiency improvements.
• Assist in developing and rolling out procurement policies, procedures, templates, and governance practices.

Work Environment and Development

The role operates within a collaborative and professional work environment, alongside experienced business, technology, and consulting professionals. The specialist will gain hands-on experience with enterprise-level procurement governance and contribute to shaping procurement policies, templates, and processes. This position offers professional growth and learning opportunities on enterprise-scale projects within a fast-growing organization.

Compensation

Compensation for this role is competitive and will be based on the candidate's experience and qualifications. The salary for this position is not disclosed.