Project Coordinator

About the Role

UrbaCon Contracting & Trading Company is seeking a Project Coordinator to support project managers in organizing ongoing projects. This full-time role involves monitoring project plans, schedules, work hours, budgets, and expenditures. The Project Coordinator will ensure that project deadlines are met and that all necessary paperwork and processes are followed throughout the project lifecycle.

Key Responsibilities

• Assist in the development and implementation of project plans, timelines, and schedules, ensuring alignment with project goals and objectives.
• Coordinate with project stakeholders, including clients, architects, engineers, subcontractors, and suppliers, to facilitate communication, resolve issues, and ensure project progress.
• Maintain project documentation, including contracts, permits, drawings, and correspondence, organizing and updating records to ensure accuracy and accessibility.
• Schedule and facilitate project meetings, including kickoff meetings, progress meetings, and coordination meetings, documenting meeting minutes and action items to track progress and decisions.
• Assist in the allocation of resources, including labor, equipment, and materials, coordinating deliveries and logistics to ensure timely availability and utilization.
• Monitor and enforce quality control standards and procedures, conducting inspections and audits to ensure workmanship and materials meet project specifications and industry standards.
• Assist in monitoring project budgets, tracking expenses, and reporting on financial performance, identifying variances and contributing to cost control efforts.
• Identify and assess project risks, such as safety hazards, schedule delays, and budget overruns, developing risk mitigation strategies and contingency plans to minimize impacts on project outcomes.
• Manage change requests and variations to project scope, assessing impacts on schedule, cost, and resources, and coordinating with stakeholders to implement approved changes.
• Prepare and distribute project reports and status updates to project stakeholders, including progress reports, milestone tracking, and risk assessments, ensuring transparency and accountability throughout the project lifecycle.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

Stakeholder Engagement

This role involves organizing and participating in stakeholder meetings and acting as a liaison for the Company. The Project Coordinator will maintain regular contact with clients to ensure effective communication and project alignment.

Experience and Qualifications

• 0-1 years of experience in project coordination or a related field.
• Demonstrated ability to assist in managing project plans, schedules, and budgets.
• Strong organizational skills and attention to detail for maintaining project documentation.

Work Environment

This is a full-time position within UrbaCon Contracting & Trading Company, where the Project Coordinator will work closely with project managers and various stakeholders to ensure successful project delivery.