Senior Administrator

About the Role

UrbaCon Contracting & Trading Company is seeking a Senior Administrator to provide essential office and administration support. This full-time role focuses on delivering excellent customer service, managing information requests, and performing various clerical and administrative functions.

Key Responsibilities

• Maintain professionalism and approachability, providing excellent customer service to all visitors and representing the organization.
• Manage the direct supervisor's schedule, organize appointments, and provide daily reminders for critical meetings.
• Screen and manage admission of guests without appointments for the direct supervisor daily.
• Maintain a daily log of visitors and appointments for easy reference.
• Confidentiality and accurately distribute, record, or file correspondences, calls, and queries to ensure traceability of documents.
• Ensure timely distribution of departmental documents to concerned personnel daily.
• Properly screen and organize documents for the direct supervisor in the signature file daily.
• Record all distributed documents and monitor actions required for correspondence needing a reply daily.
• Advise the direct supervisor on any documents or matters requiring immediate attention daily.
• Screen and forward approved calls to the direct supervisor daily.
• Monitor all incoming and outgoing departmental documents in compliance with the quality management system.
• Ensure proper dissemination of mail to the department daily.
• Ensure timely delivery and receipt of couriers and packages.
• Collate data and prepare professional reports, memos, or presentations as requested by the supervisor within established timeframes and with minimal errors.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

Experience and Qualifications

Candidates for the Senior Administrator position should possess 0-1 years of relevant experience. The role requires strong organizational skills and the ability to manage multiple administrative tasks efficiently.

Required Skills

• Excellent customer service and interpersonal communication skills.
• Proficiency in handling information requests and performing clerical functions.
• Ability to prepare correspondence, arrange conference calls, and schedule meetings.
• Strong organizational skills for managing schedules, logs, and document flow.
• Attention to detail for accurate distribution, recording, and filing of confidential documents.
• Capability to collate data and prepare professional reports, memos, or presentations.
• Understanding of quality management systems and HSE policies.

Work Type

This is a full-time position, requiring consistent presence and dedication to administrative duties.

Application Process

Interested candidates are invited to apply for this role at UrbaCon Contracting & Trading Company.