Administrative Assistant📣 Job Ad

Join HEI Schools Al Khobar Golden Belt as a Front Desk Receptionist and Administrative Assistant!
We are excited to welcome a dynamic individual to our team as we prepare to open our doors for the first time in early 2025, introducing Finland-inspired early education services for children aged 1 to 5. Owned by a progressive Saudi family, our new preschool aims to enrich the educational landscape of Al Khobar.

Position Overview:
The Front Desk Receptionist and Administrative Assistant will support the daily operations of our office by performing a variety of administrative and clerical tasks. We are looking for detail-oriented candidates with exceptional organizational skills who thrive in a fast-paced environment.

Key Responsibilities:

• Maintain an organized office environment.
• Serve as the first point of contact for visitors, clients, and phone inquiries.
• Manage calendars and schedule appointments.
• Prepare and maintain various documents and records.
• Provide administrative support to team members and management as required.
• Operate phone systems effectively to direct and transfer calls.
• Ensure high-quality customer service and maintain a professional appearance.

Job Requirements:

• Diploma or equivalent; Associate's or Bachelor's degree in Business Administration preferred.
• Fresh graduate or 12 years of experience in administration or front desk roles.
• Fluency in English required.

Skills:

• Excellent communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite.
• Ability to multitask and prioritize responsibilities.
• Flexibility in adapting to a dynamic work environment.

Join the team at Le Méridien Al Khobar! As an Administrative Assistant, you will play a vital role in supporting our operations by managing various administrative tasks.

Key Responsibilities:

• Enter and retrieve information from computer databases.
• Update records, reservations, and respond to inquiries from guests.
• Operate standard office equipment, prepare documents, and maintain filing systems.
• Handle incoming and outgoing mail, including distribution and date stamping.
• Provide excellent customer service and assist individuals with disabilities.

Qualifications:

• Strong communication skills.
• Ability to maintain confidentiality and ensure a professional appearance.
• Meet and exceed guest service standards.

We are an equal opportunity employer and celebrate diversity within our team.

Office manager job in Saudi Arabia, Al Khobar. An office manager is required to carry out administrative tasks and everything related to secretarial work and other specific office tasks, including: – Coordinating the manager’s schedule – Arranging appointments – Preparing meeting minutes – Following up on database programs and email. Job requirements include at least one year of experience in administrative support and secretarial work.