Administrative Assistant📣 Job Ad

Join Our Team as an Administrative Assistant!
At NOV, we are looking for a dedicated Administrative Assistant to support management and perform various administrative tasks. As part of a global family in the oil and gas industry, every day brings new challenges and opportunities to make a significant impact.

Job Summary:
The Administrative Assistant will manage document control, reception tasks, and organizational efforts for travel and office requirements. This role is crucial for ensuring smooth operations within the facility.

Primary Responsibilities:

• Provide general support to visitors and act as the point of contact for the site.
• Assist in scanning and maintaining work orders and documents.
• Create and manage facility purchase orders.
• Maintain and order office supplies.
• Prepare and post information on communication boards.
• Generate regular reports for departments.
• Manage timekeeping entries using Kronos.
• Coordinate travel arrangements, including air tickets and hotel bookings.
• Submit and reconcile expense reports, coordinating with the accounts department.
• Assist in scheduling appointments and interviews.
• Guide janitors on their daily tasks.
• Handle document and package deliveries through courier services.
• Comply with all NOV HSE policies and procedures.

Experience/Education/Skill-set Required:

• Bachelor’s degree or equivalent experience in administrative support or as a receptionist.
• 23 years of relevant experience.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• A fast learner eager to take on new challenges.

About Us:
At NOV, we empower the global energy industry with technology-driven solutions and continuously innovate to minimize environmental impact while enhancing operational success. Join us to be part of a mission that powers the world.

Join Al-Babtain MTG as an Administrative Assistant
Al-Babtain MTG, a prominent joint venture in the design and manufacturing of Solar PV Steel Structures, is seeking a dedicated Administrative Assistant to provide essential administrative support. Our mission is to innovate and lead in the renewable energy sector across the MENA region.

Role Overview
This full-time hybrid role offers the opportunity to work part in-office and part remotely. The Administrative Assistant will be pivotal in facilitating communication, managing executive tasks, and executing clerical responsibilities effectively.

Key Responsibilities

• Provide administrative support such as handling phone communications and managing executive tasks.
• Utilize strong clerical skills to organize and support daily operations.
• Demonstrate proficiency in phone etiquette and effective communication.
• Employ exceptional organizational skills to prioritize and multitask effectively.

Qualifications

• Certification or diploma in Administration and Management.
• 24 years of relevant experience.
• Strong skills in Microsoft Office suite and basic office equipment.
• Ability to manage tasks with attention to detail.

Preferred Candidate
Age: 2440 years, residing in Dammam, Saudi Arabia.
Join us at Al-Babtain MTG and be a part of our commitment to harnessing new energy solutions!

Join Ebara Elliott Energy as an Administrative Assistant!
We are seeking a highly organized and proactive Administrative Assistant to support our operations at the Dammam office. In this role, you will be the backbone of the Repair Facility, ensuring smooth operations and effective communication throughout the organization.

Key Responsibilities:

• Assist with Repairs Team paperwork and maintain organization of files.
• Manage bookings for flights and local transportation for staff.
• Receive deliveries and maintain accurate records.
• Greet guests and facilitate their connection with relevant staff.
• Procure and manage stationery supplies for the department.
• Monitor and update preventative maintenance schedules.
• Ensure equipment certifications are current and coordinate with sellers.
• Track replacement supply needs related to operations and safety.
• Communicate with suppliers to address workshop requirements.
• Attend internal repair meetings and record minutes, updating progress accordingly.

Position Details:
This is a full-time, permanent position requiring on-site work five days a week in Dammam, Saudi Arabia.

About Ebara Elliott Energy:
Customers around the world trust Elliott for precision engineering and unparalleled service in the energy sector. Our work is crucial in manufacturing and servicing advanced rotating equipment, playing a significant role in numerous industries including petrochemical and oil & gas.