Administrative Assistant

Job Title:
Administrative Officer

Job Description:
We are seeking an experienced and motivated Administrative Officer to support the company’s registration and qualification process with major corporations. Responsibilities include:

Managing the company’s prequalification and registration with major clients.

Operating and handling tasks through the SAP Ariba system.

Receiving tenders and purchase orders from clients and coordinating with relevant departments.

Preparing and submitting price quotations.

Following up and reviewing qualification requirements.

Handling incoming calls and client inquiries and ensuring timely follow-up.

Managing emails and coordinating responses across departments.

Communicating fluently in English, with sufficient Arabic skills for internal collaboration.

Holding a valid driving license.

Visiting major companies to follow up on registration and qualification processes.

Occasionally accompanying sales staff on company visits.


Job Benefits:

Health insurance

Company car provided

Registration in the General Organization for Social Insurance (GOSI)

Attractive incentives upon successful qualification or award of a project from a newly qualified client

Incentives for bringing new projects

Mobile and housing allowance


Working Hours:

8 hours per day

Saturday to Wednesday: Full working days

Thursday: Half-day

• Manage correspondence including emails, phone calls, and letters.
• Organize schedules, appointments, and meetings.
• Prepare and edit documents using Microsoft Office and Google Workspace.
• Perform data entry and maintain filing systems.
• Assist with office tasks like ordering supplies and managing invoices.
• Act as a liaison between departments and clients.
• Handle confidential information discretely.

• Exceptional English proficiency.
• Strong computer skills, including MS Office.
• Ability to prioritize tasks and meet deadlines.
• Excellent organizational skills.

• Fluency in Arabic.
• Prior experience in an administrative role.
• Familiarity with office equipment.

• Attention to detail.
• Problem-solving mindset.
• Professional communication skills.
• Adaptability in a dynamic work environment.