Administrative Assistant📣 Job Ad

Join Our Team as an Administrative Assistant!
At NOV, we are looking for a dedicated Administrative Assistant to support management and perform various administrative tasks. As part of a global family in the oil and gas industry, every day brings new challenges and opportunities to make a significant impact.

Job Summary:
The Administrative Assistant will manage document control, reception tasks, and organizational efforts for travel and office requirements. This role is crucial for ensuring smooth operations within the facility.

Primary Responsibilities:

• Provide general support to visitors and act as the point of contact for the site.
• Assist in scanning and maintaining work orders and documents.
• Create and manage facility purchase orders.
• Maintain and order office supplies.
• Prepare and post information on communication boards.
• Generate regular reports for departments.
• Manage timekeeping entries using Kronos.
• Coordinate travel arrangements, including air tickets and hotel bookings.
• Submit and reconcile expense reports, coordinating with the accounts department.
• Assist in scheduling appointments and interviews.
• Guide janitors on their daily tasks.
• Handle document and package deliveries through courier services.
• Comply with all NOV HSE policies and procedures.

Experience/Education/Skill-set Required:

• Bachelor’s degree or equivalent experience in administrative support or as a receptionist.
• 23 years of relevant experience.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• A fast learner eager to take on new challenges.

About Us:
At NOV, we empower the global energy industry with technology-driven solutions and continuously innovate to minimize environmental impact while enhancing operational success. Join us to be part of a mission that powers the world.

Join Air Products as an Administrative Assistant
At Air Products, we are dedicated to innovation and sustainability in the industrial gas sector. As an Administrative Assistant, you will play a key role in supporting our team and ensuring efficient operations.

Principal Accountabilities:

• Ensure safety compliance with APQ and local standards.
• Manage Site Leadership’s calendars and arrange meetings.
• Assist in preparing reports and correspondence using Excel, PowerPoint, and Word.
• Utilize SAP for travel management and purchase requisitions.
• Supervise company car needs including fueling, cleaning, and maintenance.
• Coordinate with Government Relations Office to maintain employee documents.
• Oversee site maintenance ensuring a clean and safe environment.

At Air Products, you will be part of a dynamic team that values safety, diversity, and inclusion. We are committed to building a cleaner future through innovative solutions.

Join Our Team as an Administrator!
Element Materials Technology is seeking a driven and organized Saudi National female Administrator to enhance our team in Dammam, Eastern Saudi Arabia. This role presents an excellent opportunity for those looking to advance their career in administration within a leading global testing, inspection, and certification organization.

About Element:
Element is recognized as one of the fastest-growing testing and certification businesses globally. With over 9000 dedicated professionals operating from 270 locations in 30 countries, we focus on ensuring product quality and safety while maintaining our commitment to sustainability.

Responsibilities:

• Assist with the Reception desk and related tasks, including managing calls and visitor logistics.
• Effectively utilize in-house databases and systems to optimize operational efficiency.
• Coordinate courier services both locally and internationally.
• Maintain an organized filing system and prepare correspondence for overseas deliveries.

Skills & Qualifications:

• A science background and A-level education is preferred.
• Relevant office experience is advantageous.
• Strong organizational skills and flexibility to adapt in a fast-paced environment.
• Excellent attention to detail and ability to work independently under pressure.

At Element, we value diversity and are committed to fostering an inclusive environment that supports all individuals. If you are passionate about your career and meet the above criteria, we encourage you to apply!