Executive Secretary📣 Job Ad

Join Siemens Energy as an Executive Assistant!

As an Executive Assistant, you will play a pivotal role in enhancing communication between Senior Management and Board Level stakeholders, ensuring smooth and efficient business operations. Your responsibilities will include managing complex schedules, coordinating meetings across departments, and supporting the ICV team in preparing essential reports and presentations.

How You’ll Make an Impact:

• Collaborate closely with Senior Management and Board Level stakeholders to enhance communication.
• Manage overall administrative tasks, providing support to clients, dealers, and agents.
• Organize and maintain complex diaries, schedules, and prepare managers for meetings.
• Coordinate meetings across departments, ensuring all necessary preparations are in place.
• Arrange travel logistics and reconcile travel and expense reports.
• Maintain and update ICV-related documentation, ensuring accuracy and confidentiality.

What You Bring:

• Strong communication skills in both English and Arabic.
• Flexibility to work varying hours as needed.
• Prior experience in Executive Assistant or Personal Assistant roles.
• Extensive experience in organizing and coordinating office operations for efficiency.
• Experience supervising administrative staff and maintaining office records.
• Proficiency in MS Office and ability to deliver tasks efficiently under tight deadlines.

About the Team:
Our Gas Services division offers low-emission power generation through service and decarbonization. We support sustainable energy systems that meet the growing global demand.

Why Siemens Energy?
With approximately 100000 employees in over 90 countries, we are shaping the energy systems of the future. Join us and be part of a diverse team that values innovation and sustainable growth.

We at the Construction and Road Services Company for General Contracting are looking for an outstanding executive secretary to join our team.

This role represents a unique opportunity to organize and coordinate multiple tasks that contribute to achieving our organization's goals.

Main tasks include:

• Organizing the manager/president's appointments and reminding them.
• Handling inquiries and responding to them.
• Delivering mail and correspondence to the manager/president.
• Preparing periodic memos and conducting routine correspondence.
• Attending meetings and recording and preparing meeting minutes.
• Keeping documents and files related to the manager/president's work.
• Preparing and presenting work reports.

Required qualifications:

• Bachelor's degree in Business Administration, Management Information Systems, Marketing, or Executive Secretarial Studies.
• A minimum of 3 years of practical experience.
• Professional certifications such as Microsoft Certified Professional (MCP) and Microsoft Office Specialist (MOS) are preferred.

Skills:

• High ability to organize files and classify documents.
• Advanced skills in preparing reports and forecasts.
• Proficiency in both Arabic and English.

We look forward to receiving your applications.