Secretary📣 Job Ad

Join Our Team as an Office Secretary!
We are seeking a proficient Office Secretary for our office located in Dammam, Saudi Arabia. This role is crucial in ensuring seamless office operations through robust administrative support and effective communication.

Job Summary:
As an Office Secretary, your primary responsibility will be to manage daily office activities, assist with both internal and external communications, and contribute significantly to a professional office environment.

Key Responsibilities:

• Administrative Support: Handle phone calls, greet visitors, manage office files, coordinate schedules and appointments, and assist with office supply management.
• Communication and Coordination: Prepare and distribute communications, facilitate inter-departmental interactions, and assist in document preparation.
• Data Entry and Record Keeping: Maintain important records, and handle confidential information responsibly.
• Office Maintenance: Ensure a clean and organized office environment and oversee office events.
• Support for Management: Provide assistance to managers, arrange travel, and prepare meeting agendas.
• Customer Service: Respond to inquiries with professionalism and ensure high-quality service.

Qualifications and Skills:

• High school diploma or equivalent; certification in office administration is a plus.
• Proven experience in an office setting.
• Strong communication skills and proficiency in Microsoft Office Suite.
• Excellent organizational skills with attention to detail.
• Proactive and reliable attitude.

Working Conditions:
This role is situated in a standard office environment and may require limited lifting and occasional overtime. Ideal candidates should demonstrate a proactive approach and a keen interest in fostering a productive office atmosphere.

Join Our Team as an Office Secretary!
We are seeking a proficient Office Secretary for our office located in Dammam, Saudi Arabia. This role is crucial in ensuring seamless office operations through robust administrative support and effective communication.

Job Summary:
As an Office Secretary, your primary responsibility will be to manage daily office activities, assist with both internal and external communications, and contribute significantly to a professional office environment.

Key Responsibilities:

• Administrative Support: Handle phone calls, greet visitors, manage office files, coordinate schedules and appointments, and assist with office supply management.
• Communication and Coordination: Prepare and distribute communications, facilitate inter-departmental interactions, and assist in document preparation.
• Data Entry and Record Keeping: Maintain important records, and handle confidential information responsibly.
• Office Maintenance: Ensure a clean and organized office environment and oversee office events.
• Support for Management: Provide assistance to managers, arrange travel, and prepare meeting agendas.
• Customer Service: Respond to inquiries with professionalism and ensure high-quality service.

Qualifications and Skills:

• High school diploma or equivalent; certification in office administration is a plus.
• Proven experience in an office setting.
• Strong communication skills and proficiency in Microsoft Office Suite.
• Excellent organizational skills with attention to detail.
• Proactive and reliable attitude.

Working Conditions:
This role is situated in a standard office environment and may require limited lifting and occasional overtime. Ideal candidates should demonstrate a proactive approach and a keen interest in fostering a productive office atmosphere.

Overview:
We are seeking an experienced professional Personal Assistant / Secretary to join our team. As a Personal Assistant, you will play a critical role in providing exceptional administrative support to our executives.

Minimum Requirements:

• A minimum of five (5) years solid and continuous experience as a professional secretary or personal assistant
• Excellent typing skills (minimum of 55 wpm)
• Proficient in Microsoft Office applications (Word™, Excel™, PowerPoint™)
• Strong written and oral English skills with attention to detail
• Shorthand is desirable but not essential

Responsibilities:

• Complex diary/calendar management
• Organizing travel itineraries, visa applications, and handling expenses
• Meeting facilitation including minute taking and composing agendas
• Performing highly confidential administrative duties
• Composition, editing and review of confidential correspondence
• Compilation of statistical information, reports, and presentations
• Office manager and other secretarial duties as required

Benefits:

• Compelling remuneration package
• Permanent Employment on an Indefinite Term Employment Agreement
• Annual repatriation travel allowance
• Up to 38 calendar days of paid leave each year
• Severance award according to Saudi labor law
• Education Assistance Plan for dependent children
• Quality housing in company communities or a rental assistance allowance
• Free medical care and access to recreational facilities
• Free scheduled transportation within camp areas
• Voluntary Group Life and Accident Insurance
• Short-term Disability and Death Benefit
• Opportunities for career development and professional growth