Administrative Assistant📣 Job Ad

Role Purpose:
Provide administrative support and assist with HR activities, ensuring smooth operations in recruitment, timekeeping, payroll, and other related tasks.

Key Accountabilities:

• Prepare monthly reports and take minutes of meetings.
• Maintain strong public relations and deliver excellent customer service.
• Support recruitment, timekeeping, and payroll activities.
• Utilize Microsoft Windows and MS Office tools effectively.
• Communicate fluently in English and Arabic (verbal and written).

Qualifications & Experience:

• Education: Bachelor’s degree in HRM, Business Administration, or English Language.
• Experience: 12 years in HR activities (recruitment, timekeeping, payroll).

Other Requirements:
Familiarity with medical terminology (preferred).
Work location: Dhahran.

Job Purpose / Objective
The HR Operations Officer is primarily responsible for the smooth onboarding of new employees and ensuring accurate payroll processing. The role also involves managing the renewal of residency permits for foreign workers, arranging vacations, administering benefits, and creating a positive employee relations environment.

Key Accountabilities

• Onboarding: Facilitate the onboarding process, including conducting orientation sessions and completing all necessary paperwork accurately.
• Payroll Processing: Accurately process and update employee payroll information, ensuring compliance with payroll regulations.
• Residency Permits and Visa Management: Manage residency permit renewals for foreign workers and assist with visa applications.
• Vacation and Time-Off Management: Approve employee vacation requests and maintain staffing levels.
• Benefits Administration: Administer employee benefits programs and respond to inquiries related to benefits.
• Employee Relations: Foster a positive work environment and ensure compliance with labor laws.

Requirements

• Education: Diploma in Human Resources Management, Business Management, or a related field.
• Minimum 5 years of experience in HR operations or related roles.
• Excellent written and spoken Arabic/English.
• Proficiency in HR software/systems, MS Office Suite, and PM Tools.

Job Purpose / Objective:
The Executive Secretary to the CEO at MAKEEN is responsible for providing comprehensive administrative and organizational support to the CEO, ensuring the efficient and effective operation of the CEO's office. This role involves managing the CEO's schedule, handling communications, and coordinating various administrative tasks to enable the CEO to focus on strategic leadership.

Key Accountabilities:

• Executive Support:
  • Meticulously manage the CEO’s calendar, coordinating appointments, meetings, and events to optimize the executive's schedule.
  • Draft, review, and oversee all outgoing and incoming correspondence.
  • Safeguard and manage confidential files and records with utmost discretion.
• Communication Management:
  • Serve as the primary point of contact between the CEO and all internal and external stakeholders.
  • Cultivate and maintain positive relationships with key stakeholders.
  • Ensure timely and accurate dissemination of information to and from the CEO.
• Administrative Responsibilities:
  • Oversee all aspects of day-to-day administrative operations.
  • Manage and process expense reports for the CEO.
  • Keep comprehensive records and databases up to date.
• Travel Coordination:
  • Arrange all aspects of national and international travel for the CEO.
  • Handle logistics for visas, clearances, and other travel-related requirements.
  • Strategically plan travel itineraries to maximize efficiency.

Qualifications, Competencies and Experience:

• Diploma degree in Business Management or related field.
• Minimum of 5 years in an Executive Secretary or equivalent role.
• Excellent written and spoken Arabic/English.

Skills:

• Proficiency in MS Office Suite, ERP systems, and virtual meeting platforms.
• Excellent communication and interpersonal skills.
• Exceptional organizational and time management abilities.
• Ability to multitask effectively and prioritize tasks.
• Strong problem-solving skills and the ability to work independently.
• Flexibility to adapt to changing priorities.