Executive Secretary📣 Job Ad

Join Alkhaldi Holding Company as an Executive Secretary!
We are looking for a highly organized and proactive Executive Secretary to manage and maintain an extremely active Executive/Management schedule. This role requires high-level administrative support and coordination of various tasks essential for smooth operations.

Key Responsibilities:

• Provide high-level administrative support and assistance to Executive Management.
• Coordinate arrangements for meetings, conferences, and travel.
• Attend meetings and take minutes.
• Maintain organized electronic and paper records for easy accessibility.
• Oversee administrative policies and recommend changes as necessary.
• Open and distribute correspondence appropriately.
• Compile, proofread, and revise draft documents and reports.
• Prepare and present reports, collecting and analyzing information.
• Interact with customers and provide problem-solving assistance.

Qualifications:
- Bachelor's degree (Required)
- 5 years of experience as an Executive Secretary (Required)
- Proficiency in Arabic and English (Required)

Join Alkhaldi Holding Company as an Executive Secretary!

In this crucial role, you will manage and maintain an extremely active Executive/Management schedule/calendar while providing high-level administrative support to the Executive Management and other assigned leadership staff.

Key Responsibilities:

• Coordinate arrangements for meetings and conferences, including travel logistics.
• Attend meetings and take detailed minutes.
• Maintain both electronic and paper records to ensure information is organized and easily accessible.
• Oversee and recommend changes to administrative policies within the organization.
• Open and distribute correspondence as required.
• Compile, proofread, and revise draft documents and reports.
• Prepare reports and presentations by collecting and analyzing information.
• Create and maintain an efficient records management system.
• Interact with customers when appropriate and assist in problem-solving.

Requirements:

• Bachelor's degree (Required)
• Minimum 5 years of experience as an Executive Secretary (Required)
• Fluency in Arabic and English (Required)

Job Purpose / Objective
The HR Operations Officer is primarily responsible for the smooth onboarding of new employees and ensuring accurate payroll processing. The role also involves managing the renewal of residency permits for foreign workers, arranging vacations, administering benefits, and creating a positive employee relations environment.

Key Accountabilities

• Onboarding: Facilitate the onboarding process, including conducting orientation sessions and completing all necessary paperwork accurately.
• Payroll Processing: Accurately process and update employee payroll information, ensuring compliance with payroll regulations.
• Residency Permits and Visa Management: Manage residency permit renewals for foreign workers and assist with visa applications.
• Vacation and Time-Off Management: Approve employee vacation requests and maintain staffing levels.
• Benefits Administration: Administer employee benefits programs and respond to inquiries related to benefits.
• Employee Relations: Foster a positive work environment and ensure compliance with labor laws.

Requirements

• Education: Diploma in Human Resources Management, Business Management, or a related field.
• Minimum 5 years of experience in HR operations or related roles.
• Excellent written and spoken Arabic/English.
• Proficiency in HR software/systems, MS Office Suite, and PM Tools.