Administrative Control Specialist📣 Job Ad

Join our team as an Office Administrator at Future Care information technology!

As an Office Administrator, you will play a vital role in ensuring the smooth operation of our office in Jeddah, Saudi Arabia. Your responsibilities will include managing administrative tasks, office operations, and communication across various departments.

Key Responsibilities:

• Administrative Tasks:
  • Manage schedules, appointments, and meetings.
  • Maintain office filing systems and records, both electronic and physical.
  • Prepare reports, presentations, and correspondence as required.
  • Oversee mail distribution, courier services, and document handling.
• Office Management:
  • Monitor and order office supplies to ensure smooth operations.
  • Coordinate maintenance of office equipment and facilities.
  • Manage office budgets, including petty cash and expense tracking.
• Communication:
  • Act as the first point of contact for staff, clients, and visitors.
  • Respond to inquiries via email, phone, and in person.
  • Liaise with internal departments and external vendors.
• Support Functions:
  • Assist in onboarding new employees by preparing workstations and necessary documents.
  • Coordinate travel arrangements and accommodations for staff when needed.
  • Organize company events, training sessions, and meetings.
• Compliance and Policies:
  • Ensure the office complies with health and safety regulations.
  • Implement and uphold company policies and procedures.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• Experience: Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Skills: Proficiency in MS Office Suite, excellent organizational abilities, strong communication skills, and attention to detail.
• Personal Attributes: Professional demeanor, ability to work independently and collaboratively.
• Additional Qualifications: Knowledge of accounting software or basic bookkeeping is a plus.

Join our team as an Office Administrator at Future Care information technology!

As an Office Administrator, you will play a vital role in ensuring the smooth operation of our office in Jeddah, Saudi Arabia. Your responsibilities will include managing administrative tasks, office operations, and communication across various departments.

Key Responsibilities:

• Administrative Tasks:
  • Manage schedules, appointments, and meetings.
  • Maintain office filing systems and records, both electronic and physical.
  • Prepare reports, presentations, and correspondence as required.
  • Oversee mail distribution, courier services, and document handling.
• Office Management:
  • Monitor and order office supplies to ensure smooth operations.
  • Coordinate maintenance of office equipment and facilities.
  • Manage office budgets, including petty cash and expense tracking.
• Communication:
  • Act as the first point of contact for staff, clients, and visitors.
  • Respond to inquiries via email, phone, and in person.
  • Liaise with internal departments and external vendors.
• Support Functions:
  • Assist in onboarding new employees by preparing workstations and necessary documents.
  • Coordinate travel arrangements and accommodations for staff when needed.
  • Organize company events, training sessions, and meetings.
• Compliance and Policies:
  • Ensure the office complies with health and safety regulations.
  • Implement and uphold company policies and procedures.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• Experience: Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Skills: Proficiency in MS Office Suite, excellent organizational abilities, strong communication skills, and attention to detail.
• Personal Attributes: Professional demeanor, ability to work independently and collaboratively.
• Additional Qualifications: Knowledge of accounting software or basic bookkeeping is a plus.