Administrative Control Specialist Jobs in Saudi Arabia

About the Role

Leejam Sports Company, the largest fitness club operator in the Middle East, is seeking a Receptionist to join its team. The company is dedicated to promoting health and wellness and provides a dynamic, growth-oriented work environment. This role contributes to the operational efficiency and exceptional customer experience within the clubs.

Key Responsibilities

The Receptionist role involves managing the front desk operations and ensuring a positive experience for members and visitors. Key responsibilities include:

• Greeting and welcoming members and visitors in a professional and friendly manner.
• Maintaining the tidiness and presentation of the reception area.
• Answering phone calls, directing inquiries, and taking messages.
• Assisting members with inquiries and providing information about club services and facilities.
• Handling incoming and outgoing mail and deliveries.
• Supporting club management with administrative tasks as needed.
• Contributing to a positive customer experience (CX) through efficient and courteous service.
• Assisting with operational tasks within the club environment.

Qualifications and Requirements

Candidates for this position are expected to possess the following attributes:

• A willingness to learn and grow within the fitness industry.
• A professional demeanor and strong interpersonal skills.
• The ability to manage multiple tasks effectively.
• A commitment to providing excellent customer service.

Required Skills

Relevant skills for this role include:

• Customer service and communication skills.
• Basic administrative and organizational abilities.
• Proficiency in handling phone etiquette and inquiries.
• A proactive approach to supporting club operations.

Work Environment and Details

This is a full-time position. The role requires 0-1 years of experience. The job is located in Abha, Saudi Arabia, specifically at the Lavanda Park location. The application deadline is 06/11/2026.

A receptionist is required to work in a contracting company in Al-Ahsa. Conditions: - Polite in speech and manner - Regular attendance at work - Performing reception and office coordination duties - Organizing and coordinating work and communicating with clients and suppliers - Performing side tasks when necessary.

Join Our Team as a Secretary!
Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.

Key Responsibilities:

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

What We Offer:
A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.

About the Role

PaxOcean is seeking an Officer, Administration to join our team in Al Jubayl, Saudi Arabia. This full-time position is designed for an individual with 0-1 years of experience who can contribute to the efficient operation of our office environment. The role involves providing general administrative support, managing daily clerical tasks, coordinating with internal teams, and assisting with documentation and reporting.

Key Responsibilities

• Manage general office administration, including filing, scanning, and maintaining records.
• Support in preparing reports, professional correspondence, and other documentation.
• Coordinate schedules for meetings and appointments, and assist with travel arrangements.
• Maintain office supplies and ensure the office environment is organized and conducive to productivity.
• Facilitate smooth workflow by coordinating effectively with various internal departments.
• Undertake other administrative duties as assigned by management to support team objectives.

Qualifications and Requirements

• Must be a Saudi national.
• Minimum of a high school diploma; a diploma or degree in administration or a related field is preferred.
• Basic proficiency in computer skills, specifically with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills to effectively prioritize tasks and manage workload.
• Keen attention to detail and the ability to handle confidential information with discretion and professionalism.

Required Skills

• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Strong organizational and time management capabilities.
• Excellent attention to detail.
• Ability to handle confidential information.

Work Context

This is a full-time position based in Al Jubayl, Saudi Arabia. The role requires 0-1 years of experience. The company is PaxOcean.

About the Role

Saudi Services For Electro Mechanic Works Co. (SSEM) is seeking a dedicated and organized HR Administrator to join their team in Jubail. This full-time position is suitable for individuals with 0-1 years of experience looking to develop a career in Human Resources within Saudi Arabia. The HR Administrator will support the efficient operation of the HR department and manage employee lifecycle processes.

This role involves managing a range of administrative and HR-related tasks, contributing to effective workforce management and compliance within the company's operations in Al Jubail.

Key Responsibilities

• Manage all aspects of the employee lifecycle, including onboarding, attendance tracking, leave administration, and personnel record maintenance.
• Coordinate workforce requirements, manage employee movements, and ensure accurate HR documentation.
• Prepare and submit monthly HR reports, provide inputs for payroll processing, and maintain up-to-date employee status information.
• Ensure adherence to company policies, procedures, and Saudi Arabian labor regulations.
• Maintain precise project documentation, employee files, and other administrative records.
• Provide day-to-day site administration and support operational requirements.
• Serve as a primary point of contact for employees, addressing HR and administrative inquiries.
• Assist management with workforce planning, report generation, and employee-related activities.
• Coordinate with internal departments to ensure seamless HR and administrative processes.

Qualifications and Requirements

• 0-1 years of experience in an HR or administrative role.

Required Skills

• Proficiency in Employee Lifecycle Management.
• Expertise in Attendance and Leave Administration.
• Strong ability in Personnel Records Management.
• Skills in Workforce Planning and HR Reporting.
• Experience with Payroll Input and Documentation Management.
• Knowledge of Compliance and Labor Regulations.
• Capability in Site Administration.
• Excellent Communication skills.
• Proficiency in Administrative Support.

Work Context

This is a full-time position based in Jubail, Eastern Province, Saudi Arabia, with Saudi Services For Electro Mechanic Works Co. SSEM.

About the Role

Penspen, a leader in energy services with over 70 years of global experience, is seeking a QA/QC Coordinator to join its team in Khafji, Eastern Province, Saudi Arabia. Founded in the UK in 1954, Penspen employs nearly 1,000 individuals worldwide, providing comprehensive engineering, project management, asset management, and integrity services to the energy industry. This full-time position is essential for the effective implementation of the company's Quality Management System (QMS) throughout project lifecycles.

Key Responsibilities

• Ensure the effective implementation of the project Quality Management System (QMS) across engineering, procurement, and construction phases.
• Review and approve EPC contractor quality plans, Inspection and Test Plans (ITPs), and relevant procedures.
• Monitor inspection and testing activities, as well as documentation, to ensure compliance with project specifications, codes, and standards.
• Conduct surveillance and audits to verify EPC contractor quality performance and adherence to ISO 9001 requirements.
• Coordinate the management of Non-Conformance Reports (NCRs), corrective actions, and the capture of lessons learned.
• Act as a key interface with client representatives on all quality-related matters.
• Ensure the timely close-out of all quality issues and concerns.
• Support the turnover process and the compilation of documentation required for mechanical completion.

Experience and Education Requirements

Candidates must meet one of the following experience criteria:

• Ten (10) years of experience in coordinating QA/QC engineering and construction activities, with at least five (5) years specifically in performing project quality control/quality assurance activities for Oil and Gas/Petrochemical projects.
• Fourteen (14) years of experience in coordinating QA/QC engineering and construction activities, with at least seven (7) years specifically in performing project quality control/quality assurance activities for Oil and Gas/Petrochemical projects.

Additionally, candidates must meet one of the following educational qualifications:

• A Bachelor's Degree in Engineering.
• A Diploma or equivalent with a certificate from a recognized agency in QA/QC.

Required Skills and Competencies

• Proficiency in Quality Management System (QMS) implementation and oversight.
• Experience in reviewing and approving EPC contractor quality plans, ITPs, and procedures.
• Strong understanding of inspection and testing processes.
• Expertise in ensuring compliance with project specifications, codes, and standards.
• Proven ability to conduct surveillance and audits.
• Knowledge of ISO 9001 requirements.
• Experience in managing NCRs, corrective actions, and lessons learned.
• Effective client interface and communication skills for quality-related matters.
• Familiarity with mechanical completion documentation and turnover processes.

Work Location and Type

This is a full-time position based in Khafji, Eastern Province, Saudi Arabia.

About the Role

Fitness Time is seeking a Receptionist to join their team in Al-Kharj, Saudi Arabia. This full-time position is integral to the smooth operation of the club, focusing on customer experience and administrative support within the region. The role offers an opportunity for individuals looking to begin their career in the fitness and club management industry, with 0-1 years of experience being ideal.

Key Responsibilities

The primary responsibilities of this role involve managing the reception area and contributing to a positive member experience. Typical duties include:

• Greeting and welcoming members and visitors in a professional and friendly manner.
• Managing the reception desk, ensuring it is tidy and presentable at all times.
• Answering phone calls, directing inquiries to the appropriate departments, and taking messages.
• Handling incoming and outgoing mail and deliveries.
• Assisting members with inquiries about club services, memberships, and facilities.
• Processing membership applications, renewals, and payments accurately.
• Maintaining an organized filing system for member records and administrative documents.
• Coordinating with other departments to ensure seamless member services and operational efficiency.
• Providing general administrative support to the management team as needed.
• Contributing to a positive and welcoming atmosphere for all club patrons.

Qualifications and Requirements

While specific requirements were not detailed, the role typically expects the following:

• High school diploma or equivalent.
• Basic understanding of administrative procedures.
• Ability to multitask and manage time effectively.
• Strong organizational skills.
• Professional demeanor and appearance.

Required Skills

Based on the role and experience level, the following skills are typically expected:

• Excellent communication and interpersonal skills.
• Customer service orientation.
• Proficiency in basic computer applications (*, Microsoft Office Suite).
• Active listening and problem-solving abilities.
• Attention to detail.

Work Environment and Details

This is a full-time position located in Al-Kharj, Saudi Arabia, specifically on King Fahd Road. The role is designed for individuals with 0-1 years of experience. The job identification number is 6808.

About the Job
We are seeking motivated and detail-oriented candidates eager to grow and gain hands-on experience in the sales field. Join the Finance Team at Abdullah Hashim Company Limited through the Tamheer Program and kickstart your career.

Location: Al-Kharj, Riyadh, Saudi Arabia

Requirements:

• Diploma or Bachelor's degree in Business, Marketing, or related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

Key Responsibilities:

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers in a professional manner.
• Answer incoming calls, redirect queries, and take messages accurately.
• Manage the showroom reception area to maintain a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Prepare and maintain documents, forms, and internal correspondence.
• Assist with data entry, filing, and updating of customer and vehicle records.
• Coordinate with other departments such as finance, marketing, and service for smooth workflow.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt and professional responses to customer queries.
• Support complaint resolution and escalate issues when necessary.
• Provide an excellent customer experience aligned with company standards and brand reputation.

The nature of work includes administrative coordination, file management and organization, and follow-up of transactions and services related to government and administrative affairs for clients.

Job Description:
Performing daily administrative tasks, data entry, organizing files, following up on correspondence and reports, and coordinating with different departments in the factory.

Join Reinhausen as an Administration Specialist!
Be a vital part of our team in Dammam, where you will play a crucial role in bridging core departments and ensuring operational efficiency. As the Administration Specialist (Operations Support), you will:

• Manage the end-to-end billing cycle ensuring accuracy and compliance.
• Assist in the administration of employee visas, labor contracts, maintaining a master digital archive.
• Document workflows to support seamless operations during peak times.
• Identify bottlenecks and suggest improvements in team workflows.
• Manage office vendor contracts and resources.

Qualifications:
To be successful, you should bring:

• 4+ years of experience in an Operations or Admin role.
• Expert proficiency in MS Excel with experience in ERP or accounting.
• Fluency in English (B1 level or higher).
• A process-oriented mindset.
• Eligibility to work as a Saudi national.
• Ability to start immediately.

Benefits:
We offer various benefits to support our employees, including performance bonuses, comprehensive health coverage, family support programs, and housing/transportation assistance.

Join our team as an Executive Secretary at Al Mashora Law Firm!

We are looking for a dedicated individual to manage the executive's agenda, including appointments, meetings, and important court sessions. The role includes:

• Coordinating case dates and alerts for lawyers regarding upcoming sessions and deadlines.
• Handling phone calls and emails, ensuring proper triage and responses.
• Organizing and updating electronic legal files daily in the company’s system.
• Preparing meeting minutes, documenting decisions and recommendations.
• Coordinating with clients regarding their requirements and documents.
• Following up on invoices and payments in collaboration with the finance department.
• Maintaining confidentiality regarding all information and cases.
• Arranging travel and external meetings as required.
• Collaborating with the procurement department for administrative requests.
• Assisting with HR matters related to attendance, leave, and onboarding.
• Performing additional administrative tasks as required by partners or management.

Qualifications:

• Bachelor's degree or relevant diploma (Management, Secretarial, Law, or equivalent).
• Previous experience in a law firm or legal environment is essential.
• Proficient in computer skills (Microsoft Office).
• Able to work under pressure with strong organizational skills.
• Committed to professional confidentiality and accuracy.
• Fluent in English, both spoken and written.

Join Our Team as a Secretary!
Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.

Key Responsibilities:

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

What We Offer:
A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.

Join Our Team as a Sales Coordinator!

Are you motivated and detail-oriented? Looking to gain hands-on experience in the machinery sales field? Abdullah Hashim Company Limited is seeking candidates for the Tamheer Opportunity as a Sales Coordinator. This is an excellent chance to jumpstart your career in a reputable firm known for distributing Honda products in Saudi Arabia.

Key Responsibilities:

• Coordinate sales team activities, including scheduling meetings, preparing sales reports, and managing customer communications.
• Assist in the preparation and distribution of sales materials, presentations, and proposals.
• Maintain and update customer databases, ensuring accurate and current information.
• Process sales orders, track shipments, and handle customer inquiries regarding order status and delivery.
• Monitor and report on sales performance, providing insights and recommendations for improvement.
• Collaborate with the marketing team to execute promotional campaigns and track their effectiveness.
• Support the sales team with administrative tasks, such as expense reporting, travel arrangements, and meeting coordination.
• Handle customer complaints and issues, escalating them to the appropriate team members as necessary.
• Maintain organized records of sales activities, customer interactions, and other relevant documentation.
• Stay updated on industry trends and product knowledge to provide accurate information to customers and support the sales team effectively.

Requirements:

• Bachelor's degree in business administration, Marketing, or related field.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

Join us and contribute to the legacy of Abdullah Hashim Company Limited, a trusted name in Saudi's motor vehicle manufacturing industry.

About the Role

DHL Global Forwarding, Freight (DGFF) is seeking a dedicated Warehouse Operation Specialist to join its team in Dammam, Saudi Arabia. This role supports the administration of warehouse operations, ensuring the efficient and accurate handling of materials and cargo within the company's global freight forwarding services.

Key Responsibilities

• Support the administration of warehouse and manual handling plans and processes for distribution facilities.
• Receive, sort, and process incoming and outgoing materials, cargo, parts, products, supplies, and equipment according to defined schedules, established procedures, and regulations.
• Verify and endorse the accurate receipt and issue of cargo against relevant documents.
• Load and unload materials onto or off pallets, trays, racks, and shelves by hand, ensuring cargo is stored in its allocated positions.
• Load materials and cargo into vehicles, trucks, or containers, using hand tools to install strapping, bracing, and padding.
• Undertake cargo movement, complying with regulations and internal procedures, and update shipment status accordingly.
• Assist in stock counts and reconciliation of any stock discrepancies, monitoring the cycle and turnaround time of order processing.
• Update inventory records, including customer stock, maintain inventory at defined maximum/minimum levels, and perform stock audits to ensure integrity and security.
• Update information in computerized systems such as logs, packing lists, pick tickets, invoices, inventories, transfer/delivery tickets, and orders/receipts, and generate delivery/shipping documents.
• Ensure the supply of raw materials and components to production areas, record the entry of finished products into the corresponding warehouse, and prepare required reports.
• Guide and perform the physical handling of cargo, ensuring accurate implementation of all receiving and order processing operations, picking and bulking operations, and that cargo is packed according to requests.
• Identify and resolve recurring issues and suggest modifications related to warehouse and manual handling work methods, focusing on promoting efficiency, faster service, and lower costs.
• May provide functional guidance, advice, or training to less experienced positions.
• Manage and execute warehouse/distribution center activities related to movement, tools, and packaging, such as pickers and packers.
• Pack items for shipment according to specifications.
• Receive or inspect goods, scan, and verify items against the shipment record.
• Manage transshipment and sorting activities, for example, within sorting centers.
• Operate gas or electric-powered forklift trucks to move, stack, load, or unload materials, parts, and goods.
• Consolidate shipments.
• Perform Unit Load Device operations.

Qualifications and Requirements

• More than 2 years of experience in a relevant role.
• Bachelor's Degree.

Required Skills

• Warehouse administration
• Manual handling
• Inventory management
• Stock counts
• Order processing
• Forklift operation
• Problem-solving
• Efficiency improvement

Work Environment and Location

This is a full-time position based in Dammam, Eastern Province, Saudi Arabia. DHL Global Forwarding is a leading logistics provider with extensive international operations.