Administrative Control Specialist Jobs in Saudi Arabia

• Take ownership of cost tracking, commitments, and incurred costs against approved budgets.
• Monitor and analyze cost performance throughout engineering, procurement, construction, and commissioning stages.
• Prepare detailed weekly and monthly cost reports tailored to stakeholders.
• Evaluate change notices and assess cost impacts.
• Lead Earned Value Management (EVM) calculations and integration of cost and schedule metrics.
• Maintain and optimize project cost databases and lead implementation of cost control software.
• Mentor junior cost engineers, fostering a culture of improvement and excellence.

• Bachelor's degree in Engineering, Finance, Accounting, Construction Management, or related field.
• A minimum of 7 years of professional experience in cost control or project controls.
• Experience with cost control systems such as SAP or Oracle.

• Master's degree in a related field.
• Professional certification in project management or cost engineering (PMP, AACE).

About the Role

WSP in the Middle East is seeking a Senior Claims Specialist to join its team in Jeddah, Makkah, Saudi Arabia. This role is integral to the review, assessment, and management of construction-related claims for significant infrastructure and building projects. The position involves analyzing contractor submissions, ensuring adherence to contractual obligations, and maintaining project records. It offers an opportunity for professionals with a background in contracts, commercial functions, or claims to develop their expertise within a structured project environment.

The Senior Claims Specialist will collaborate with project teams, consultants, and contractors to identify risks, review claim documentation, and contribute to the preparation of responses and recommendations. This role is suited for individuals looking to contribute to landmark projects.

Key Responsibilities

• Review and analyze contractor claims, including those related to Extension of Time (EOT), variations, and cost claims.
• Evaluate the entitlement and supporting documentation for all submitted claims.
• Ensure claims submissions comply with contract terms, conditions, and notice requirements, particularly under FIDIC or similar frameworks.
• Maintain and update claims registers, logs, and tracking systems for accurate record-keeping.
• Prepare summary reports detailing claim status, identified delays, and their financial impact.
• Support the development of timely and effective responses to contractor claims and related correspondence.
• Coordinate with contractors, consultants, and internal project stakeholders to facilitate claim processing.
• Participate in claims and progress meetings, providing input on identified issues.
• Identify potential risks, inconsistencies, and gaps within contractor claim submissions.
• Support senior team members in negotiation and dispute avoidance activities.

Qualifications and Requirements

• Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, or a closely related field.
• A minimum of 5 to 12 years of progressive experience in construction projects, with a significant focus on contracts or claims management.
• Demonstrated experience in handling Extension of Time (EOT), variations, or other claims documentation.
• A solid understanding of FIDIC or similar contract frameworks is essential.
• Previous experience working on infrastructure or building projects within the GCC region is highly preferred.
• Proven ability to meticulously review and interpret complex claims documents and contractual clauses.
• Strong analytical capabilities to assess claim validity and financial implications.
• Excellent communication skills, both written and verbal, for effective stakeholder interaction.
• Proficiency in coordinating with various parties involved in the project lifecycle.
• Familiarity with project reporting procedures, documentation management, and stakeholder coordination practices.
• Fluency in Arabic (spoken and written) is required, alongside professional proficiency in English.

Required Skills

• Contracts Management
• Commercial Functions
• Claims Evaluation
• Extension of Time (EOT)
• Variations Assessment
• Cost Claims Analysis
• FIDIC Contract Administration
• Project Reporting
• Documentation Management
• Stakeholder Coordination
• Analytical Skills
• Communication Skills
• Coordination Skills

Work Environment and Details

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. The role involves working within WSP in the Middle East, a company focused on significant infrastructure and building projects. The position requires 5-10 years of relevant experience.

About the Role

Hilti Saudi Arabia is looking for a Credit & Collection Analyst to join their team in Jeddah, Makkah. This role plays a vital part in ensuring the financial health of operations by managing credit and collection activities in full compliance with company and local credit policies. You will directly contribute to reducing Days Sales Outstanding (DSO) and achieving Accounts Receivable (AR) aging targets, supporting Hilti's purpose of Building a Better Future.

While the position is based in Jeddah, Makkah, you will be part of the wider KSA operations, working within a dynamic and supportive environment that fosters autonomy and teamwork. Hilti is a global leader in construction innovation, recognized as a 'Great Place to Work' in KSA, offering significant opportunities for learning, development, and career advancement both nationally and internationally.

Key Tasks and Responsibilities

• Manage the entire process of assessing customer credit risk and providing payment terms recommendations to the sales force, adhering to the company's credit policy.
• Establish and maintain an efficient and customer-oriented process for proactive claims and follow-ups.
• Proactively resolve credit-related issues, investigating and assessing customer financial standing.
• Investigate and resolve billing errors and customer complaints.
• Communicate effectively with relevant stakeholders within the organization to provide updates on customer issues and situations affecting risk and order release.
• Promote efficiency and effectiveness in credit and collection operations.
• Participate in local and regional projects within the Credit & Collection department.

Qualifications and Requirements

• Minimum 2-5 years of experience in credit review, accounting, accounts receivable, internal/external audit, or financial control.
• Strong communication skills with fluency in English, both spoken and written.
• Extensive knowledge of MS Office suite, with a specific requirement for advanced Excel skills.
• Proficiency in using SAP.
• Proven experience and understanding of financial statements, credit risk analysis, and credit practices and procedures.
• Strong attention to detail and excellent follow-up skills.
• Ability to work effectively within a cross-functional team environment.
• Willingness to streamline processes and adapt to changes.
• Motivation to learn, develop, and grow within the organization, with potential for local or international advancement.

Core Competencies

• Credit Risk Analysis
• Credit Practices and Procedures
• MS Office Suite (including Advanced Excel)
• SAP System
• Communication (Fluent English, spoken and written)
• Attention to Detail
• Follow-up
• Teamwork

Work Environment and Location

Hilti Saudi Arabia operates in Jeddah, Makkah, offering a full-time position. Hilti is committed to inclusivity, embracing diverse ideas and creating an environment where everyone feels valued and empowered to contribute. This commitment strengthens our teams, innovations, and impact, ultimately helping us Build a Better Future Together.

• Provide administrative and clerical support to the team or department.
• Manage correspondence, filing, document control, and office records.
• Schedule meetings, prepare agendas, and coordinate logistics.
• Maintain reports, trackers, and general administrative documentation.
• Support travel arrangements, office supplies, and day-to-day office operations.
• Coordinate with internal teams and external parties as required.

• Diploma or bachelor’s degree in Business Administration or related field preferred.
• Previous administrative experience is an advantage.
• Proficient in MS Office applications.
• Strong organizational, communication, and time-management skills.

About the Role

Kempinski Hotels is seeking a dedicated Training Admin Assistant (Tamheer) to join its Human Resources & Training department. This full-time position is based in Al Khobar, Eastern Province, Saudi Arabia, and is suitable for individuals with 0-1 years of administrative or assistant experience looking to develop their skills within the hospitality sector.

The Training Admin Assistant will support the smooth operation of the department by ensuring efficient communication and providing essential administrative assistance. This role offers a foundational opportunity to gain experience in a dynamic international hotel group.

Key Responsibilities

• Greet and direct visitors to appropriate departments or individuals.
• Answer telephone inquiries and respond to emails.
• Manage meeting room bookings, set up conference calls, and take meeting minutes.
• Perform administrative tasks such as filing and photocopying.
• Draft emails, memos, and letters for internal and external communication.
• Assist in implementing or developing office procedures and record systems to improve efficiency.
• Order and maintain office supplies to ensure adequate stock.
• Document financial information accurately as required.
• Organize and distribute messages to ensure timely information flow.
• Make and confirm travel arrangements for staff.
• Prepare and mail outgoing correspondence.
• Maintain confidential department files and records with discretion.
• Perform routine bookkeeping tasks to support departmental financial management.
• Assist with the preparation of presentations and reports.
• Undertake additional responsibilities as assigned by management.

Qualifications and Requirements

• 0-1 years of experience in an administrative or assistant role.
• Proficiency in performing general administrative tasks.
• Strong written and verbal communication skills.
• Experience with record-keeping systems.
• Familiarity with basic bookkeeping tasks.

Required Skills

• Administrative Tasks
• Communication
• Record Systems Management
• Bookkeeping

Work Environment and Details

This is a full-time position located in Al Khobar, Eastern Province, Saudi Arabia. The role is within the Human Resources & Training department of Kempinski Hotels.

• CEO’s Strategic Support: Orchestrate end-to-end schedule including travel, meetings, and conferences.
• Document & Workflow Excellence: Draft CEO correspondence, manage sensitive documents, and support presentation preparation.
• Office Operations: Maintain supplies inventory and ensure equipment functionality.
• Cross-Functional Collaboration: Liaise with external partners and internal teams to streamline workflows.

• 3+ years of experience supporting C-suite/executives, preferably in a tech or fast-paced industry.
• Proficiency in calendar management and stakeholder communication.
• Proactive problem-solver who anticipates needs and drives efficiency.

About the Role

Wood is seeking a motivated Admin Intern (Co-Op) to join its engineering and project management services team. This full-time position is based in the Al Khobar, Saudi Arabia office and offers an opportunity to gain practical administrative experience within a global consulting and engineering firm. The Admin Intern will support various administrative functions, contributing to the efficient workflow of the office and assisting management with daily tasks. This role is suitable for students pursuing Business Administration who wish to apply their academic knowledge in a professional environment.

Key Responsibilities

• Perform clerical, administrative, and general office duties, including transcription, typing, and maintaining records and files.
• Manage data entry tasks with accuracy and efficiency.
• Handle telephone reception, screening calls, and directing them appropriately.
• Organize and maintain manager's correspondence, records, and documents, ensuring follow-up on pending matters.
• Act as a primary point of contact for the manager, managing correspondence and telephone calls.
• Schedule appointments and coordinate arrangements for meetings.
• Print, organize, and prepare information and materials for meetings.
• Assist with arranging travel, accommodation, and car hire.
• Prepare routine letters and memoranda for the manager's review.
• Organize and expedite the flow of work through the office, initiating follow-up actions as needed.
• Support the collection of information and data for reporting purposes.
• Populate templates and create various documents.
• Undertake general office housekeeping activities to maintain an organized workspace.

Qualifications and Requirements

• Currently pursuing a degree in Business Administration.
• Competent in Microsoft Office Suite and other general IT software.
• Excellent verbal and written communication skills.
• Demonstrated attention to detail in all tasks.
• Proven ability to manage a high volume of work and prioritize effectively.

Skills Profile

• Clerical and administrative duties
• General office operations
• Transcription and typing
• Record and file management
• Data entry
• Telephone reception
• Microsoft Office proficiency
• General IT software proficiency
• Verbal and written communication
• Attention to detail
• Workload and priority management

Work Context

This is a full-time position located in Al Khobar, Eastern Province, Saudi Arabia. Wood is a global leader in consulting and engineering, operating in 45 countries with approximately 25,000 employees. The company provides comprehensive consulting, projects, and operations solutions across energy and materials markets.

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications on behalf of the Chief Officer.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Prepare meeting materials, agendas, and take minutes as required.
• Maintain organized filing systems for executive-level documents.
• Conduct research and gather information to support decision-making processes.
• Track and process the Chief Officer's expenses, ensuring compliance with company policies.
• Provide administrative support for special projects as assigned.

• Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.
• Minimum of 5 years of experience in executive secretarial or administrative support roles.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality when handling sensitive information.

Receptionist Required for a Ladies Salon – Khobar (Al Jaser District)

We are looking for a polite, customer-friendly, and organized employee to manage the daily reception operations within the salon.

Job Duties:
• Greeting and welcoming clients.
• Organizing and managing appointments.
• Processing payments and issuing invoices.
• Following up on bookings and responding to customer inquiries.
• Monitoring product inventory and assisting with periodic stocktaking.
• Contributing to social media photography and marketing.

Requirements:
• Previous experience in reception or customer service (preferably in a ladies' salon).
• Excellent communication skills.
• Proficiency in using social media platforms.
• Organized and committed personality.
• Proximity to Al Jaser district in Khobar is preferred.

Working Hours:
• Monday to Wednesday: 2 PM – 10 PM.
• Thursday to Saturday: 1 PM – 10 PM.
• Weekly Off: Sunday.

Salary:
💰 4,000 SAR per month.

To apply, please send your CV.

Receptionist and coordination experience in laser and dermatology clinics
Requirements:
• Previous experience in dermatology, laser, and cosmetic clinics.
• Experience in receiving patients and coordinating appointments.
• Excellent communication and customer service skills.
• Tact, good appearance, and the ability to deal with patients professionally.
• Ability to organize, follow up, and commit.
• Answering phone calls and not missing incoming calls.
• Managing and responding to inquiries on social media and the clinic's WhatsApp.
• Coordinating the doctor's appointments and following up with patients before and after sessions.
• Contributing to converting inquiries into actual bookings.

About the Role

Avensys Consulting, a global IT professional services company, is seeking an Executive Secretary to support the CEO. Headquartered in Singapore, Avensys has a decade of experience providing enterprise solution consulting, business intelligence, business process automation, and managed services to a diverse client base. This full-time, onsite position is based in Al Khobar, Eastern Saudi Arabia.

Key Responsibilities

• Provide comprehensive strategic support to the CEO, including end-to-end schedule management for travel, meetings, and conferences.
• Act as a gatekeeper for communications, represent the CEO in select meetings, and deliver concise meeting minutes.
• Draft CEO correspondence and manage sensitive documents such as faxes, mail, and checks.
• Support presentation preparation and administrative tasks related to hiring, approvals, and general office administration.
• Maintain office supplies inventory and ensure the functionality of office equipment.
• Optimize administrative policies and procedures to enhance office efficiency.
• Liaise effectively with external partners and internal teams, including Project, Procurement, Sales, Finance, and HR, to streamline workflows.

Qualifications and Requirements

• A minimum of 2-5 years of experience is required for this role.
• Proven experience supporting C-suite executives, preferably within the technology or fast-paced industry sectors.
• Demonstrated mastery of calendar management, document control, and effective stakeholder communication.
• A proactive problem-solver with the ability to anticipate needs and drive operational efficiency.

Required Skills

• Calendar Management
• Document Control
• Stakeholder Communication
• Proactive Problem-solving

Work Environment and Benefits

This is a full-time, onsite position located in Al Khobar, Eastern Saudi Arabia. The role offers an excellent base salary and is entitled to attractive company benefits. Candidates will also have the opportunity to enjoy a collaborative work environment with career progression prospects.

About the Role

Easy World Automation is seeking a motivated and detail-oriented Sales Coordinator to join their team in Al Khobar, Eastern Province, Saudi Arabia. This full-time role is an ideal opportunity for Saudi nationals with 0-1 years of experience to build a career in sales support within the technology or manufacturing sector. The Sales Coordinator will play a pivotal role in supporting the sales team, managing customer and vendor data, and ensuring the smooth execution of sales processes.

Key Tasks and Responsibilities

• Create and manage sales opportunities within the Customer Relationship Management (CRM) system, ensuring they are accurately assigned to the appropriate sales representatives for prompt follow-up and tracking.
• Collect and consolidate monthly sales forecasts from the sales team, ensuring accuracy and timely submission to management.
• Register end-users and companies in the CRM system, maintaining accurate and up-to-date records.
• Facilitate vendor registration processes, which may include completing forms and navigating online portals, ensuring compliance with company procedures and regulatory requirements.
• Provide comprehensive support to the sales team in various sales-related tasks, including but not limited to, order processing, quote preparation, and responding to customer inquiries.
• Assist in organizing and executing marketing events such as trade shows, training sessions, and other sales-related activities, contributing to their overall success.
• Handle incoming customer inquiries via phone calls, filtering them and assigning accounts to the relevant sales team members for follow-up.

Qualifications and Requirements

• A Bachelor's degree is preferred.
• A minimum of one year of experience in sales coordination or a similar role is required.
• Candidates with experience in the technology or manufacturing sector will be preferred.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business tools.
• Strong organizational skills with a proven ability to prioritize tasks effectively and manage multiple responsibilities simultaneously.
• Excellent communication and interpersonal skills, enabling clear and professional interaction with internal teams and external clients.
• Exceptional attention to detail and a high degree of accuracy in data entry and record keeping.

Additional Role Information

Company: Easy World Automation

Location: Al Khobar, Eastern Province, Saudi Arabia

Job Type: Full-time

Experience Required: 0-1 years

Nationality: Saudi National

About the Role

Hyundai Motor Company is seeking a General Affairs Trainee to join its team through the Tamheer Program. This internship is designed for recent graduates to gain practical experience in office administration, facilities coordination, and daily business operations within a professional setting. The role is based in King Abdullah Economic City, Makkah, Saudi Arabia, and serves as an entry point into the field of General Affairs and Office Administration.

Key Responsibilities

• Provide administrative support to the General Affairs team in daily operations.
• Assist in maintaining an organized, efficient, and well-functioning office environment.
• Prepare, organize, and maintain records, reports, trackers, and administrative documentation.
• Support filing activities and ensure accurate record management.
• Monitor office supply inventory and assist with procurement requests when needed.
• Support workspace arrangements, meeting room setup, and general office readiness.
• Coordinate internal administrative requests and follow up to ensure timely completion.
• Assist in scheduling appointments and managing departmental calendars.
• Support the preparation of presentations, correspondence, and other business documents.
• Maintain and update administrative databases and reports.
• Assist in organizing company events, meetings, and employee activities.
• Provide general administrative support and perform other duties assigned by the team.

Qualifications and Requirements

• Must be a Saudi national eligible for the Tamheer Program.
• Must possess a Bachelor's degree in Business Administration, Management, or a related field.
• Must have strong organizational and time management skills.
• Must possess excellent communication and interpersonal abilities.
• Must demonstrate proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Must exhibit attention to detail and the ability to handle multiple tasks effectively.
• Must have an eagerness to learn and develop in the field of General Affairs and Office Administration.

Required Skills

• Administrative Support
• Office Administration
• Facilities Coordination
• Record Management
• Procurement
• Scheduling
• Presentation Preparation
• Database Management
• Event Organization
• Organizational Skills
• Time Management
• Communication
• Interpersonal Abilities
• Microsoft Office Suite (Excel, Word, PowerPoint)
• Attention to Detail
• Multitasking
• Eagerness to Learn

Work Environment and Details

This is an internship position at Hyundai Motor Company, located in King Abdullah Economic City, Makkah, Saudi Arabia. The role offers 0-1 year of experience and is part of the Tamheer Program.